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Part-Time Program Assistant I - 25 Hours Per Week - Trenton, NJ #3900318

Company: The Children's Home Society of New Jersey - Toms R

Date: 09/13/2017

Category: Oil / Gas / Mining

City: Trenton, NJ

The Part-Time Program Assistant with assist the Kinship Program Coordinating in maintaining a database, generating inquiries and processings referrals and payment vouchers.


Schedule: 25 Hours Per Week


Job Location: 416 Bellevue Avenue Avenue, Trenton, New Jersey 08618


  • Assist Program Coordinator in maintaining Evolve database; generate inquiries on Evolve database.


  • Assist Program Coordinator with $500 vouchers in the Traverse System from Kinship approvals, process purchase journal for accounting office and prepare letters for the stores to go with the checks.


  • Upon receipt of checks from accounting department, assist program coordinator in preparing package to send to clients (letters, tax exempt vouchers, client satisfaction on all new cases, return stamped envelopes, etc.).


  • Enter new Kinship referrals into the Kinship Data Base System. Set up referrals in old and new records and file in pending file section in filing room. Send out received referral letters within 48 hours.


  • Assist staff in calling and sending out reminder letters to caretakers whom have not returned receipts. A copy goes in the file.


  • Assist Program Coordinator in entering check numbers, names of stores, cost, and items approved into the data base. Ensure that all missing blanks for each caretaker are filled in including approval date, etc. Update the 211 system.


  • Assist Program Coordinator in connecting the return receipts with the case record and closing out completed files in the database and 211 weekly. Review items bought for unauthorized items over $25, list store, amount of check, and items approved and non-approved and amount.


  • Assist Supervisor in handling problem calls from caretakers and field support workers when supervisor is not available.


  • Assist Program Coordinator in maintaining filing system and Kinship database. Update database system when required.


  • Assist Program Coordinator with statistics for Department of Children and Families

High School Diploma Required/Associates Degree Preferred


Two to three years proven experience working in a professional office environment.


External Company Name: Children's Home Society


External Company URL: www.chsofnj.org/?


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