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Occupancy Planning Associate - 3DHEU - Buffalo, NY #4673629


Company: M & T Bank

Date: 03/13/2018

Category: Manufacturing — Other

City: Buffalo, NY

FUNCTION:


Supports efforts to manage the design and usage of space to provide for the changing needs of the organization. Ensures timely and accurate occupancy information and capture of post-move occupancy assignments.


POSITION RESPONSIBILITIES:


Assist with efforts to gain approval for space changes to meet significant organizational space needs, including gathering program/needs data, data analysis, creation of business case, etc.


Address the space needs of individuals or small groups that do not require physical space changes by locating available seats, assisting with the move management process, providing supplemental furniture, etc.


Assist with management and coordination of space projects by ensuring full communication with internal customers, coordinating with vendors, internal business partners, etc., assisting with move management efforts, particularly gathering final employee location data in the facilities management database and assisting with updating AutoCAD drawings to reflect space changes, as necessary.


Assist in development of space strategies at the building and geographic levels to accommodate supply and demand changes. Use analytical skills to gather, analyze and communicate data and information to propose solutions for occupancy needs.


Track changes and maintain the currency of information within the facilities management database for occupancy and space utilization via walkthroughs, space audits, departmental contacts, etc.


Understand and adhere to the Company’s risk and regulatory standards, policies and controls in accordance with the Company’s Risk Appetite. Identify risk-related issues needing escalation to management.


Promote an environment that supports diversity and reflects the M&T Bank brand.


Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.


Complete other related duties as assigned.


NATURE AND SCOPE:


Corporate Real Estate is responsible for providing and administering the Bank’s land and building assets, whether owned or leased. Space Planning works with business units to meet current and future workspace needs. The group designs solutions to align individual business needs with overall corporate space programs. The group also maintains and communicates space and employee location data. This position provides analytical, operational and technical support for these activities.


MINIMUM QUALIFICATIONS REQUIRED:


Minimum of 4 years’ higher education and/or work experience


IDEAL QUALIFICATIONS PREFERRED:


Bachelor's Degree in Architecture, Design, Construction, Management or other facilities-related discipline


AutoCAD experience


Minimum of 3 years’ occupancy and/or space planning experience in a corporate setting


Experience with facilities management software


Project Management experience


Experience with data collection/analysis/presentation for business cases


Analytical ability


PHYSICAL REQUIREMENTS:


Ability to occasionally ascend and/or descend stairs to gain access to a building and/or move from one floor to another as required


Ability to physically transport items weighing up to 25 pounds on a limited basis


Ability to raise and/or lower items weighing up to 25 pounds on a limited basis


Ability to remain in a stationary sitting position at least 75% of the time


Ability to move occasionally inside the office to access file cabinets and office machinery


Ability to frequently operate a computer and other office productivity machinery such as a calculator and/or copy machine


Ability to frequently see and read PC screens and normal size type print


Ability to understand, remember and apply verbal and/or written instructions or other information


Ability to understand, remember and communicate routine, factual information


Ability to apply common sense in completing job responsibilities


Ability to understand and follow basic instructions and guidelines and as required complete routine forms, use existing form letters and/or conduct routine verbal communication


Ability to communicate with individuals using a telephone; requires ability to hear and speak effectively on phone


Ability to express or exchange ideas by spoken word, communicating verbally with others accurately and quickly


As required, ability to count accurately


As required, ability to add, subtract, multiply, divide and to record, balance and check results for accuracy


M&T Bank Corporation is an Equal Opportunity/Affirmative Action Employer.
M&T Bank Corporation does not sponsor individuals for the purpose of obtaining H-1 Visas.
M&T Bank Corporation has policies and procedures in place to promote a drug free workplace.




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