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Admin Assistant - Los Angeles, CA #4816018

Company: Hill International, Inc.

Date: 04/16/2018

Category: Business Services / Other

City: Los Angeles, CA

Hill International is an international construction consulting firm that provides program and project management, construction management, cost engineering and estimating, quality assurance, inspection, scheduling, risk management and claims avoidance to clients involved in major construction projects worldwide. Hill has participated in over 10,000 project assignments with a total construction value of more than $500 billion. Hill is ranked as the 8th largest construction management firm in the United States according to Engineering News-Record magazine. Hill employs more than 3,300 professionals and support personal in local offices around the world.

We are seeking to employ an Administrative Assistant to support the ongoing projects we have in Los Angeles, CA.

Minimum Required Qualifications:

 Basic understanding of the design and construction process

 Knowledge of word, excel, adobe

 Ability to work in a fast-paced environment

Position Description:

  • Reports to Closeout Manager

  • Coordinate and assist the Closeout Manager on daily work flow issues.

  • Work with CPT follow up on all financial contract closeouts.

  • Operational Closeout –

  • Work with Operational Closeout staff to verify as-builts as verified by consultant.

  • Assist Operational Closeout staff to verify fixed assets are correctly recorded and submitted to district for SAP.

  • Visit multiple colleges and assist CPT with archiving as necessary.

Phase I Closeout

  • Assist in verification of receipt of all required documentation from vendors.

  • Work with colleges to verify receipt of requirement documentation.

  • Generate spreadsheets and reports on completeness of documentation.

Phase II Closeout

  • Work with CPT on correct documentation.

  • Work with PMO to verify all closeout checklists are received.

  • Work with PMO to verify all correct documentation has been received.

  • Generate spreadsheets and reports on the completeness of documentation.

  • Design Team Coordination

  • Work with Design Team Lead on the Districts design file storage location.

  • Relocation of the final as-built CAD and BIM files to a collaboration folder.

  • Generate spreadsheets and reports on the completeness of the design-related closeout project files.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

Title: Admin Assistant

Location: CA-Los Angeles

Requisition ID: 18000633

This job is expired and moved to the archive.

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