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Executive Assistant II - Bryan, TX #6342861


Company: Texas A&M University Health Science Center

Date: 05/18/2019

Category: Sports / Physical Recreation

City: Bryan, TX

Job Title


Executive Assistant II


Agency


Texas A&M University Health Science Center


Department


Senior Vice President & Ceo


Proposed Minimum Salary


Commensurate


Job Location


Bryan, Texas


Job Type


Staff


Job Description


What we believe


Texas A&M University is committed to promoting a culture that embraces, expands, and celebrates inclusion, diversity, equity, and accountability that enriches the learning and working environment for all visitors, students, faculty, and staff. Diverse perspectives, talents and experiences are invaluable to our mission and support our core values.


Who we are


As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.


What we want


The Health Science Center (HSC) is looking for an Executive Assistant II to serve as a member of the executive office administrative support team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of administrative experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.


General Summary: The Executive Assistant II, under general supervision, performs advanced professional assistance work for high-level administrators/executives. Maintains high- level interactions with the campus community and assists with highly confidential and critical academic and/or administrative matters.


Exercises discretion and independent judgment with respect to matters of significance.


Required Education:


  • Bachelor’s degree or equivalent combination of education and experience.

Required Experience:


  • Four years of related administrative experience.

Required Special Knowledge, Skills, and Abilities:


  • Knowledge of word processing, spreadsheet, database, and presentation applications.


  • Ability to multitask and work cooperatively and synergistically with others both within and outside the organization.


  • Exceptional professional decorum, interpersonal and communication skills are of critical importance, as well as planning and organizational skills.

Preferred Experience:


  • Experience in an executive office


  • Experience in a high-energy office with strict deadlines and high performance expectations


  • Experience working with diverse individuals and communities

Responsibilities:


  • Provides direct support to high level administrators.


  • Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel.


  • Prepares travel arrangements and itineraries, and may approve and process travel reimbursements.


  • Coordinates meetings, prepares agendas, organizes and tracks items and follows through on all action items.


  • Compiles reports, maintains records and other documents, and coordinates special events.


  • Evaluates documents submitted for administrator’s signature.


  • Provides support for long-range planning and scheduling activities.


  • Provides advice to management.


  • Formulates, interprets, and implements policies, rules, and regulations.


  • Plans and prepares reports, manuals, and publications.


  • Acts as administrator’s representative in dealing with third parties.


  • Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.


  • Develops, reviews, and communicates administrative procedures, standards, and methods.


  • Coordinates and monitors action items and assignments made by the administrator.


  • Plans and prepares reports, manuals, and publications.


  • Researches, compiles, and applies information, making evaluative judgments on appropriate data to use.


  • Analyzes requirements for projects or initiatives.


  • Maintains and monitors budgets and has fiscal records management responsibilities.


  • Serves as team member of the HSC Executive Office.


  • Other duties as assigned

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.


All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.


Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


Texas A&M University Health Science Center is transforming health through innovative research, education and service in biomedical sciences, dentistry, medicine, nursing, pharmacy and public health. As an independent state agency and academic unit of Texas A&M University, the health science center serves the state through campuses in Bryan-College Station, Dallas, Temple, Houston, Round Rock, Kingsville, Corpus Christi and McAllen.


Texas A&M University Health Science Center is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.


If you need assistance in applying for this job, please contact hschr@tamu.edu.


Useful Links:


  • Health Science Center Home Page


  • Payroll and HR Services Home Page


  • Texas A&M System Job Opportunities


  • Campus Crime Statistics


  • Notice of Nondiscrimination and Abuse


  • Legal Statements


  • Future Students


  • Current Students


  • Alumni & Friends


  • Faculty & Staff

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