Administrative Specialist - Accounting

Job Summary

The Administrative Specialist - Accounting is responsible for general administrative duties assigned to the Finance Department. This position will field phone calls, emails, and other messaging-based platforms. Additionally, this position will file/mail records and enter standard data in various databases and/or spreadsheets. This role will also support monitoring and audit records needs along with special projects. This role demands a high level of accuracy, attention to detail, and organizational skills.

Essential Functions And Key Tasks

• Enjoy a culture of high performance and continuous improvement.
• File accounting documents timely and accurately.
• Process mail for accounts payable.
• Enter vendors in the accounting system.
• Prepare documents for monitoring and audits.
• Serve as backup to incoming/outgoing mail task and inventory tracking task.
• See also All Staff Support Tasks.
  
  

Knowledge, Skills, And Abilities

• Competent skills in Microsoft Office.
• Strong communication skills, both verbal and written.
• Strong organizational skills.
• Strong customer service skills.
• Able to work collaboratively in a team environment.
• Able to effectively prioritize tasks.
  
  

Required Skillsets

• Task/Judgement - Perform tasks using limited judgment in some circumstances.
• Independence/Expertise - Often seeks management approval for deviation from guidelines.
• Service/Initiative - May troubleshoot implementation of new programs.
• Supervision - Not developed in this set.
• Agency Growth - Not developed in this set.
  
  

Required

EDUCATION AND/OR EXPERIENCE

• High school diploma or equivalent.
• Minimum of two years of experience in role with accounting duties.
• Minimum of two years of experience in a customer service role.
  
  

Preferred

• An associate degree in finance, accounting, or related field from an accredited university/college and
• Two years of experience with fund accounting or banking experience.
  
  

WORKING CONDITIONS AND PHYSICAL DEMANDS

• Physical demands and work environment characteristics described are representative; reasonable accommodations may be made to ensure individuals with disabilities can perform essential functions.
• Regularly required to stand or sit for prolonged periods of time, walk, use hands and fingers to handle or feel; reach with hand and arms, climb and/or balance, stoop, kneel, crouch or crawl, talk and hear.
• Must regularly lift and/or move up to twenty pounds, occasionally lift and/or move up to fifty pounds with assistance.
• Telework will require internet speeds of 4Mpbs download/4Mpbs upload and working in the immediate geographical area.
• Must have reliable transportation, minimum insurance coverage, and a clean driving record.
• Will need a reliable mobile phone service for technology compliance requirements (i.e. multifactor authentication).
• Specific vision abilities may include close vision and the ability to focus for prolonged periods of time.
• Developmentally appropriate interactions with children may be required in the work environment.
  
  

CULTURE

• Assumes Positive Intent
• Is (Be) Effective
• Chooses Responsibility
• Delivers Excellent Customer Service
• Embraces Fun
• Finds the Solution that Best Helps the Child
  
  

The Early Learning Coalition of Flagler and Volusia counties provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.