People & Culture Generalist

Start: ASAP

Position Overview

Reporting to the VP of Operations, People & Culture, the People & Culture Generalist is responsible for day-to-day People-related activities, supporting and enhancing the employee experience at every stage of the employee lifecycle. This role is integral to fostering a positive, inclusive, and well-organized workplace by managing key HR functions such as recruiting, onboarding, benefits administration, culture initiatives, and compliance.

Duties & Responsibilities

Talent Acquisition & Recruiting

• Support hiring efforts by posting job openings, conducting screening interviews, checking references, and preparing offer letters.
• Liaise with hiring managers to ensure a smooth recruitment process.
• Manage intern recruitment and interviews in partnership with the VP, Operations, People & Culture.

Onboarding & New Hire Experience

• Ensure seamless onboarding, including enrolling new hires in BambooHR and sending detailed first-day emails.
• Coordinate with Operations to ensure proper asset and tech setup.
• Work with managers to create a productive first day, including preparing desks, office supplies, swag, and welcome bios/photos.

Payroll, Benefits & Compliance

• Collect and process payroll paperwork, including I-9s, W-4s, and DE-4s, and handle I-9 reverification as needed.
• Manage employee enrollments for health insurance via Ease and 401(k) through 3rd party site, ensuring timely setup and confirmation.
• Oversee PTO accruals and disbursements, conducting quarterly reviews for accuracy.
• Track freelance talent utilization for production and on-air talent, ensuring proper payroll processing through Media Services.

Training, Safety & Compliance

• Implement OSHA and safety training programs (via Zywave or future platforms) to maintain a safe work environment.
• Manage workers’ compensation claims, including paperwork, insurance coordination, and OSHA log maintenance.

Culture & Employee Engagement

• Conduct quarterly check-ins with managers, coordinators, assistants, and crew-level employees to foster engagement and job satisfaction.
• Organize internal DEI efforts via monthly Progressive Inclusion Committee (PIC) meetings, collaborating on initiatives, programs, and volunteer efforts.
• Maintain the company culture deck and work with Design to ensure consistent brand standards in internal materials.
• Manage internal communication efforts, including a monthly newsletter highlighting programs, events, and perks.

Company-Wide Events & Social Initiatives

• Assist with planning and executing company social events
• Partner with the VP, Operations, People & Culture to manage philanthropic efforts, track charitable giving, organize volunteer opportunities and recommend Gifiticality charities.

Offboarding & Transitions

• Ensure smooth offboarding by coordinating final payroll paperwork, benefits termination, and return of company assets.
• Conduct exit interviews to gather feedback and support continuous workplace improvements.

Administrative & Operational Support

• Maintain electronic personnel files and ensure accuracy of confidential employee records.
• Keep the org chart updated and coordinate with Operations on seating, parking, and nameplate updates.
• Serve as the primary contact for employee questions on policies, perks, and benefits, organizing info sessions and connecting employees with third-party support.

Qualifications

• 3+ years of HR or People Operations experience, ideally in a creative or production environment.
• Strong understanding of HR processes, payroll, benefits, compliance, and talent management.
• Excellent organizational skills with a proactive and detail-oriented mindset.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong communication and relationship-building skills.
• Experience with HRIS (BambooHR preferred) and benefits platforms (Ease, Accrue) a plus.