IT Budget Coordinator

ESSENTIAL JOB FUNCTIONS

Works under the direction of assigned manager to prepare and coordinate the division’s Operating and Capital Improvement Budget (CIP). Monitors and reviews administrative practices within and across all service centers to promote efficiency in all operations including reviewing requests for expenditures, analyzing financial resources required, and directing management staff in preparing budgets. Monitors data imputed into the budget system and completed forecast/budget requests. Plans and administers all services center budgets, which includes general fund expenditures and fleet service internal service fund expenditures. Consults with department heads to obtain budget information and to advise and instruct on the budget process. Uses various computer software to prepare budget presentation materials and attends budget hearings to provide answers and support documentation. Reviews operating CIP expenditures to ensure conformance to budgetary limitations. Monitors trends in spending, anticipates funding needs; and within limits, recommends transfer of funds within accounts. Prepares City Council resolutions for appropriation of CIP projects. Audits travel expense reports to ensure compliance with the City of Memphis’ Travel Policy. Prepares and completes special projects including assisting in developing budgets. Attends various meetings and conferences and makes presentations in support of division goals. Monitors and verifies available funds in the financial system, including encumbered line.

OTHER FUNCTIONS

• Performs additional functions (essential or otherwise) which may be assigned.

TYPICAL PHYSICAL DEMANDS

Must be able to communicate clearly both verbally and in writing. Requires ability to operate general office equipment such as a computer and a telephone.

TYPICAL WORKING CONDITIONS

Work is performed in an office environment which involves contact with the staff and management.

MINIMUM QUALIFICATIONS

Bachelor’s degree in Business Administration, Finance, Accounting, or closely related field with four (4) years’ experience in administrative budget matters and/or contract preparation; or any combination of experience and training, which enables one to perform the essential job functions. Working experience using various computer software programs, such as Microsoft Office and Oracle preferred.

The City Charter requires that City Employees must establish residence within Shelby County within six (6) months from date of Employment. Proof of residence will be required at the time of hire. The City Charter requires that City Employees, with the EXCEPTION of “first responders”, must establish residence within Shelby County within six (6) months from their date of Employment. Proof of residence will be required at the time of hire. As defined by Tennessee House Bill 105, "first responder means paid, full-time law enforcement officers, firefighters, and emergency medical personnel and dispatchers of law enforcement, fire and emergency medical service departments."

The City of Memphis is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Office of Talent Management at [email protected].

Division: Information Technology