Human Resources Coordinator

Human Resources Coordinator

Job Summary

The Human Resource Coordinator is the hub of the HR team and serves as ambassador to the department and the agency. This position provides broad administrative support of day-to-day operations of the Human Resource Department in accordance with agency policy and three union contracts ensuring the smooth operation of HR processes. A key responsibility is to aid with and facilitate human resources processes including record-keeping, file maintenance, HRIS entry, report generation, and data analysis. This position requires a professional who possesses exemplary customer service skills, high organizational skills and can maintain confidentiality and exercise discretion.

Essential Responsibilities, Duties & Tasks include

HR Administration:

• Assist with day-to-day operations of the HR functions and duties.
• Perform customer service functions by answering employee requests and questions related to various Human Resources policies, procedures, and benefits.
• Maintain employee personnel ensure all required materials are in legal compliance. Perform file audits, as needed.
• Reconcile and coordinate monthly invoicing payments.
• Prepare check requests for ORCA transportation cards, job ad billings, VISA statements, drug testing.
• Complete, track, file, and audit Employment Eligibility USCIS I-9 forms.
• Provide employment verifications upon request.
• Create systems for better office organization.
• Update forms and documents and order supplies.
• Maintain department SharePoint site.
• Prepare agendas for regularly scheduled HR Team meetings.
• Assist in coordination of Solid Ground New Hire Orientations & Solid Ground trainings; generate participant lists and invitations; track and record participants’ attendance.
• Assist in administering Performance Management Annual appraisal processes including generating managers’ monthly due and overdue reports.
• Provide support as requested by the Senior Human Resources Director
• Participate in department staff and Agency meetings and attend professional development seminars and trainings as available

HR Information system records and data metrics:

• Perform data entry and update data in the Human Resource Information System upon request and in support of Senior HR Business Partner and Learning and Development Program Manager.
• Create custom reports that respond to program and department needs.
• Update organization charts monthly and maintains on SharePoint site.
• Generate reports and perform data analysis when required.

Talent Acquisition and onboarding:

• Prepare recruitment materials and post jobs to appropriate job boards, newspapers, and colleges.
• Maintain applicant tracking and distribution of applications to hiring managers.
• Process and analyze background checks to ensure compliance with hiring policies.
• Prepare new employee benefits packets.
• Assist onboarding new hires, process new hire paperwork; ensure accuracy of the paperwork; create and maintain new hire files.
• Support Recruiter on hiring process and procedures.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Solid Ground is an equal opportunity employer committed to workplace diversity, equity, and inclusion. We do not discriminate based on sex or sexual orientation, gender, age, race, ethnicity, religion, marital status, national origin, disability, or veteran status.