Part-Time Administrative Assistant

Job Title: Part-Time Administrative Assistant

Location: Hicksville, NY

Position Summary:

We are a small business seeking a highly motivated and organized Part-Time Administrative Assistant to join our team. In this role, you will provide essential administrative support across various departments, including accounting, customer service, and shipping. You will be responsible for a variety of tasks, including but not limited to:

Responsibilities:

• Accounting:
• Data entry in QuickBooks Online
• Invoicing and AR- monitor & manage aging reports
• Accounts payable (AP) processing-monitor & manage aging reports
• Process & Reconcile Vendor Invoices
• Customer Service:
• Answer phone calls and emails from customers
• Resolve customer inquiries and complaints
• Schedule Service Appts-routinely call clients to update service contracts
• Shipping & Logistics:
• Prepare Shipping Labels-U.S & Int’l
• Sales Support:
• Assist with creating and managing quotes
• HubSpot:
• Assist with data entry and management within the HubSpot CRM
• General Office Duties:
• Maintain office supplies
• Assist with other administrative tasks as needed
  
  

Qualifications:

• High school diploma or equivalent
• 3 years of experience in an office setting preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with QuickBooks and HubSpot CRM a plus
• Excellent communication and interpersonal skills
• Strong organizational and time-management skills
• Detail-oriented and accurate
• Ability to work independently and as part of a team
• Positive and enthusiastic attitude