Administrative Assistant

Position Summary:

We are looking for a part-time Administrative Assistant who will be responsible for the overall administration of the Center which includes but is not limited to the following: monthly reports, personnel records, general office files, membership registration, documentation of member and staff attendance, professional use of phones, office inventory and supplies, receipt and dissemination of mail, supervision of paid or volunteer support staff, and other administrative duties as assigned by Center Director.

The Administrative Assistant will report to the Center Director.

Major Duties & Responsibilities:

• Provide administrative oversight, direction, training and support to staff, volunteers and interns for the effective and professional administration of the Center.
• Under the direction and approval of the Center Director, establish and maintain systems to monitor and manage employee records and files; conduct new employee orientations; and oversee and document the use of sick, vacation and personal leave and lateness.
• Under the direction and approval of the Center Director, establish and maintain systems to monitor and manage member registration and attendance records.
• Generate and maintain management information systems that enable and support the effective and efficient administration of programs.
• Oversee the professional use of phones and provide technical assistance to staff when necessary.
• Order, secure, manage and maintain office supplies and equipment.
• Receive and disseminate correspondence to proper staff with special attention to PAL Headquarters, government and financial documents.
• Respond to requests from PAL Headquarters with approval and direction from the Center Director.

Education & Experience:

• A minimum of sixty credits towards a degree from an accredited college or university in administration and/or human resources.
• A minimum of five years professional paid work experience in a non-profit youth or social service agency in an administrative or managerial capacity.

Skills & Knowledge Required:

• Demonstrated skills and competencies in program and human resource administration, and ability to manage multiple administrative tasks while meeting deadlines.
• Ability to creatively problem-solve information management challenges.
• Professional communication skills, both oral and written. Ability to interact professionally and effectively with staff, volunteers, program members, parents, community residents, visitors, and vendors.
• Computer proficiency in Microsoft Word, Access, Publisher, and Excel.
• Familiarity and compliance with office protocols involving dress, demeanor, record keeping, confidentiality, staff meetings, visitors, and employee use of supplies and equipment.

Compensation: $19.00 Per Hour

Location: Michael J. Petrides School Police Athletic League, Inc.

Hours: Monday-Friday 5 Hours Per Day

Start Date: 3/3/25 This Date is Tentative

At the Police Athletic League, we seek people who are talented, creative and passionate to help create a more inclusive city and better futures for our youth. We're devoted to empowering communities and building the best places to work, and that goes for our own teams too.

The Police Athletic League is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected characteristic including, but not limited to, an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Employment with PAL is contingent upon successful completion of all the Agency's lawful pre-employment checks, which may include a background check.