HR Specialist

Overview

The Human Resources Specialist (HR Specialist) will support the department’s daily administrative functions, including but not limited to recruitment, orientation, onboarding, administrative functions, HR Information System (HRIS) data entry, and reporting. The HR Specialist will work closely with HR management, the HR team, and various other departments to foster a positive work environment that emphasizes safety, quality, and continuous improvement.

Essential Functions

• HRIS and Compliance: 20%
• Maintains HRIS systems by accurately entering and updating employee data (e.g., new hires, terminations, transfers, and pay rate changes).
• Generates and distribute monthly HR reports, ensuring data accuracy for leadership and special projects.
• Processes field pay rate adjustments in compliance with CBAs.
• Processes state/federal wage garnishments.
• Responds to employment verification requests (e.g., for mortgages, car loans) and unemployment verification requests.
• Stays informed of federal, state, and local employment laws and regulations relevant to the construction industry, ensuring compliance with all HR practices and policies.
• Provides administrative support for benefits programs, including employee inquiries regarding leave of absence (LOA), FMLA, open enrollment, etc.
• Handles employment-related inquiries from applicants, employees, and supervisors, escalating complex issues as needed.
• Serves as a point of contact for employees and other departments regarding field related FMLA inquiries, eligibility, and documentation requirements.
• Assist with HR initiatives and special projects as assigned, contributing to the improvement of HR processes and programs.
• Onboarding: 60%
• Facilitates motor vehicle record (MVR) checks and drug screening.
• Performs reference verifications.
• Conducts new hire orientations for field employees and assists with the onboarding process for all new hires.
• Maintains accurate and up-to-date records of all Form I-9 documentation, including copies of supporting identification and employment authorization documents.
• Develops a thorough understanding of the HR and payroll provisions outlined in the Collective Bargaining Agreements (CBAs) to ensure full compliance with contractual and regulatory requirements.
• Recruiting: 10%
• Conducts prescreening process as needed.
• Assists with recruiting to include interview scheduling.
• Maintains job postings and applicant tracking system (ATS) as needed.
• Assists with pre-employment items such as background and reference checks.
• Performs other duties as assigned, which may include: 10%
• Assists with employee events as needed.
  
  

Education And Experience

• Associates degree in Human Resources, Business Administration, or related field preferred; or a combination of equivalent education and experience required.
• Minimum 3 years of HR experience required.
• SHRM-CP or PHR certification preferred.
• Experience in Construction or Manufacturing a plus.
  
  

Skills/Abilities

• Excellent verbal and written communication skills.
• Exceptional organizational skills with strong attention to detail.
• Strong problem-solving and analytical skills.
• Strong interpersonal skills, with the demonstrated ability to interface and maintain effective relationships with all departments and employees.
• Proficient with Microsoft Office Suite and HR Information Systems (e.g., UKG, Workday).
• Familiarity with basic HR functions and administrative processes.
• Strong understanding of HR principles, including recruitment, payroll administration, and employee relations.
• Knowledge of federal, state, and local labor laws and compliance requirements (e.g., FMLA, EEO).
• Ability to handle sensitive information with confidentiality and professionalism.
  
  

Work Environment

• Office environment.
  
  

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.