Receptionist

Northwest Indian Fisheries Commission is seeking our new Receptionist for our front office. You will answer phones and respond to telephone and email inquiries regarding meetings and other miscellaneous information, such as staff locations and contact methods. You will provide clerical support, welcome and assist visitors and manage incoming and outgoing mail. 

This role is required to work on-site at our office Monday-Friday from 8am to 5pm with a 1- hour lunch break.

The starting salary for this role is $38,631 - $47,852

NOTE: Please do not apply through LinkedIn. To apply, please fill out an application HERE -> https://forms.gle/1Hayc1NK7vk1NJSH9

Key Responsibilities:

●    Answer the main office phone and emails and direct them to appropriate staff or tribal officials. Greet visitors and direct them to appropriate staff.

●    Open mail, process, and route to staff. Process outgoing mail and deliver it to the post office daily. Prepare documents/packages for pickup by express couriers. Manage routing of employee interoffice documents daily.

●    Update calendar events, book meetings and resources in Gmail as requested, utilizing NWIFC facilities and video conferencing equipment, or with hotels and tribal resort/casino facilities. Book travel (hotel and airline) for staff as requested. Ensure staff have proper travel information.

●     Maintain and update Gmail contacts and Google groups (add/change contacts, mailing address, phone numbers and email addresses).

●    Copy, email, and fax projects as requested. Assist with Adobe pdf and Microsoft Word documents. Compile packets for various meetings. 

●    Provide meeting support for General Staff meetings by taking minutes, purchasing door prizes, refreshments, etc. Assist clerical lead with NWIFC special events.

●    File and list NWIFC external correspondence and documents in chronological form. Scan documents into a document management system.

Reporting Relationships:

This position reports to the Clerical Lead and is a member of the Clerical Team.

Qualifications:

●    High school diploma or equivalent with one year experience in clerical, computer, or related field

●    Knowledge of basic concepts of current clerical procedures including word processing techniques with typing skills of 40 wpm. Knowledge of correct grammar, punctuation, spelling, capitalization, and formats is essential.

●    Knowledge and experience with MS and Google applications

●    Professional and courteous telephone manner and demonstrates excellent interpersonal skills.

●    Strong coordination ability to work effectively in an office team environment.

●    Valid Washington State Driver’s License

Why NWIFC?

Joining NWIFC means being part of a mission-driven organization dedicated to serving the treaty tribes of western Washington. Our work is guided by the member tribes’ commitment to protect natural resources for the next seven generations.

The organization has a 50-year history of providing direct support to the treaty tribes. Many staff choose to stay with NWIFC for decades because of the rewarding outcomes that lift up the tribes’ work as natural resource managers.

This role offers the chance to contribute to impactful work in a collaborative environment that values innovation, cultural sensitivity, and professional growth. NWIFC shares the values of the tribal communities it serves, including prioritizing family and preserving traditions.

The NWIFC offers a competitive benefits package, including multiple options for employer-paid health insurance through the Federal Employee Benefits Program, as well as employer-paid vision, dental, life, and disability insurance, and an employer contribution to a 401(k) with no match required.

Application Process:

We encourage you to apply by completing the application here Application Form. If you have any questions or need further assistance throughout the application process, don’t hesitate to reach out to Human Resources [email protected]. We’re here to help and look forward to hearing from you!

• The Northwest Indian Fisheries Commission operates under a PL 93-638 contract and applies an Indian Preference policy in employment. Applicants must be authorized to work in the U.S., as we cannot sponsor work visas. NWIFC is committed to building an inclusive team that reflects the communities we serve. We strongly encourage individuals from underrepresented backgrounds to apply.