Office Administrator

Website: www.anglogoldashanti.com

Requirement: Must have valid U.S. work authorization to be considered

Summary/Objective Of Role

Manage daily office activities for the North American Greenfields Exploration office, coordinating office services and monthly invoice entry for the exploration group.

Role Accountabilities

PLANNING

• Support the Greenfields exploration team to ensure appropriate planning for travel, visitors to the head office, SAP and administrative work.
  
  

Technical Competencies

• Process invoices: prepare SAP requisitions and Service Entries as required by the Exploration Department, Accounts Department and purchase order control.
• Support Exploration Personnel with SAP requisitions as a Key End User.
• Assist with expense claims, Barclays Visa Card etc.
• Maintain Travel - In-Flight and Emergency Records File updated.
• Manage the travel requirements for USA Exploration AngloGold personnel, contractors, visitors commuting to and from all exploration in USA sites.
• Provide secretarial support for Greenfields Exploration personnel and visitors including binding, typing, drafting and collating letters, technical reports, statutory reports, contracts, consultancy agreements and other documents as required by the exploration team. Ensure the documents are of high quality and completed in a timely manner.
• Coordinate the smooth operation of office equipment, building services and ensure adequate consumables are available for the efficient operation of the Greenfields exploration team.
• Provide support in the administration of the HSEC Management System through management of records and data entry.
• Represent GFX as floor owner, delivering floor orientations and inductions where required.
• Scheduling workplace inspections, ensuring first aid and other equipment is audited in line with audit cycles.
• Support the planning and organization of internal conferences and off - site training programs.
• Provide a professional and efficient administrative service.
• Upkeep of Greenfields Exploration, North America office with supplies.
• Responsible for ordering catering services and assisting with any needs associated with meetings.
• Assist with print projects and handle daily mail & shipping services.
• Demonstrated capability in organizing work, setting priorities, and exercising sound independent judgement.
• Excellent Communication skills
• Detail and follow-up oriented.
• Advanced word processing, spreadsheet, presentation, and database management (Microsoft Office).
• Computerized filing system.
• Office equipment operation.
• Resource management.
• Ability to multi-task.
  
  

Leadership Competencies

• Be an effective team member and contributor to the success of the team
• Committing your best endeavors and full capability to the work assigned to you by your manager.
• Advising your manager if you do not understand the work that he/she has assigned to you, or if the assignment does not fit with your knowledge of the circumstances, current skills or available time and resources.
• Advising your manager of any situations or conditions that could create obstacles to, or opportunities for, the work of the managerial team or company.
• Demonstrating work behaviors consistent with the company Values and work within prescribed boundaries, including required behaviors, company policies, standards, procedures and legislation requirements.
• Disclosing timely information to manager when accountability cannot be met within limits or can be met with less time or resources than planned.
  
  

Ensure You & Those Around You Work Safely

• Utilize and enforce Global Greenfields’s safety management system
• Identify safety risks and help resolve emerging issues relating to the task at hand, escalating issues and safety risks that impact other areas.
• Model behavior that is consistent with the AGA Safety Vision and Values.
• Monitor performance of contractors and consultants to ensure activities comply with vision, values and standards. Take appropriate action to address the issues identified.
  
  

Organizational Culture

• Support the Exploration Manager, USA to implement the vision, performance expectations and desired culture for the team.
  
  

Communication

• In conjunction with the Exploration Manager, USA and the leadership team, ensure efficient and prompt internal communication of any changes, issues or other areas of interest relevant to the (Region) Greenfields team.
• Implement effective team communication to maximize team efficiency and effectiveness
  
  

Education & Qualifications

• High school degree or equivalent certification
• Valid driver’s license
  
  

Required General Knowledge & Experience

• 3-5 years office administration
• Experience with SAP and monthly invoice data entry
• Knowledge of Travel and expense management.
  
  

Conditions Of Employment

This is a full-time position. Days and hours of work are typically Monday through Friday 8:00am to 5pm.

Compensation

Base Salary Range $60,000 -$80,000

BENEFITS: Bonus Program, Medical, Dental, Vision and Rx Insurance, Flexible Spending401(k) and 401(k) matching, Employee Assistance, Disability insurance, Paid time off, Holidays.

EQUAL OPPORTUNITY STATEMENT

AngloGold Ashanti North America Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type with regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.