Management Assistant - Office of Sustainability and Innovations

City of Ann Arbor


Date: 10 hours ago
City: Ann Arbor, MI
Salary: $53,000 - $60,000 per year
Contract type: Full time
Job Details

Description

Grade 4 - Management Assistant - Office of Sustainability and Innovations

Salary: $53,000 - $60,000 (Offer will be commensurate with experience)

Benefits offered for this opportunity: Non-Union Benefits Summary

Role Summary

To provide a variety of highly responsible, confidential and complex administrative duties for the Sustainability and Innovations Department with minimal supervision, making and held accountable for decisions within a defined sphere of activity.

Essential Duties

  • Conducts research on sustainability-related topics, as needed.
  • Assists with community engagement including helping with meeting logistics and organization.
  • Assists the Director with scheduling meetings and managing the Office calendar.
  • Supports staff liaisons to the Energy and Environmental Commission, including aiding in the generation of meeting agendas, meeting minutes, and other relevant tasks.
  • Motivates and tracks work deliverables by other OSI team members.
  • Maintains Office budget accounts and expenses and participates in the presentation and administration of Office budget.
  • Assist in budgeting, financial management, contracting, and OSI bill payments
  • Responsible for timekeeping and using financial systems to make logical decisions while exercising appropriate judgment.
  • Supports information sharing and reporting, including quarterly Council reports, quarterly A2ZERO Collaborator network meetings, resident newsletters, monthly media blasts, and biweekly program updates.
  • Manages the City’s annual Green Fair and annual A2ZERO week and assists with the coordination of other community events.
  • Supports Director and other OSI staff members with purchasing and event management
  • Relays relevant information and instructions; screening calls, visitors, inquiries, and mail.
  • Assists in training staff on policies and procedures and ensures compliance with City policies
  • Provides exceptional customer service.
  • Maintains flexibility with change and working in a fast-paced environment.
  • Performs moderately complex office management details without direct supervision.

Education, Training And Experience (position Requirements At Entry)

  • Bachelor’s degree in public or business administration or a closely related field
  • Experience in general office practices and procedures: at least 2 years
  • Experience in coordinating work activities: at least 2 years
  • The City of Ann Arbor, at its discretion, may consider an alternative combination of formal education and work experience

View Additional Requirements and Information at: Management Assistant Job Description

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