Administrative Assistant

POSITION OVERVIEW

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role provides essential administrative support, ensuring smooth day-to-day operations. The ideal candidate is proactive, adaptable, and capable of multitasking in a fast-paced environment while working remotely.

WORKING HOURS

• This is a full-time position requiring 40 hours per week, as follows:
• Monday-Friday: 9:00 AM to 5:00 PM Houston Time
• Zoom meetings required during working hours.

RESPONSIBILITIES

• Provide administrative support, including scheduling meetings, managing calendars, and handling correspondence.
• Maintain and organize files, records, and documents, ensuring accuracy and confidentiality.
• Assist in preparing reports, presentations, and other business documents.
• Communicate with investors and customers to address inquiries and provide necessary assistance.
• Handle phone calls and emails, directing inquiries to the appropriate departments.
• Support event planning and coordination, including meetings, training sessions, and company gatherings.
• Assist with data entry and database management.
• Perform other administrative tasks as assigned to support team efficiency.

QUALIFICATIONS

• 2-3 years of experience in an administrative or office support role
• Strong written and spoken communication skills in English
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and remote collaboration tools (Zoom, Slack, Google Workspace, etc.)
• A background in financial banking or accounting is a plus
• Strong organizational and time-management skills
• Attention to detail and a high level of accuracy
• Ability to work independently and prioritize tasks effectively
• Comfortable working remotely and capable of managing time efficiently

BENEFITS

• Opportunities for professional development and career growth
• 16 Paid Time Off (PTO) per year
• Floating Holidays
• Annual salary review
• Supportive and collaborative work environment