Executive Assistant

About The Job

The Executive Assistant provides high-level administrative support to the CEO and Executive Leadership Team, acting as a trusted partner to streamline operations, manage strategic initiatives, and facilitate executive communications. This role requires a high degree of discretion, organizational agility, and the ability to anticipate the needs of senior executives in a fast-paced environment.

• This position will require relocation to Greenville, North Carolina in Q4 2026
• Must be bilingual in English and Spanish. Japanese is a plus
  
  

Responsibilities

Executive Support

• Manage complex calendars, coordinate meetings, and prioritize scheduling to optimize executive time.
• Prepare high-level reports, presentations, and correspondence for internal and external stakeholders.
• Facilitate communication between executives and key stakeholders, ensuring alignment on priorities.
• Handle sensitive and confidential information with absolute discretion.
  
  

Meeting & Leadership Coordination

• Organize and support executive meetings, including agenda preparation, materials distribution, and minutes recording, ensuring follow-ups and action tracking.
• Assist with strategic planning sessions by compiling key data and preparing summaries.
  
  

Travel & Event Management

• Arrange complex domestic and international travel, ensuring seamless itineraries and logistical planning.
• Coordinate executive participation in conferences, speaking engagements, and leadership events.
• Oversee expense reporting and budget tracking for executive travel and department expenditures.
• Coordinate relocation process, supporting executives with house hunting, school search, etc.
  
  

Special Projects & Process Improvement

• Lead or assist in cross-functional projects that enhance operational efficiency and executive productivity.
• Identify and implement process improvements for workflow optimization within the executive office.
• Support HR with immigration processes, gathering documents for applications and renewals.
  
  

Office & Vendor Coordination

• Act as a point of contact for high-level external partners, ensuring professional and strategic interactions.
• Manage select office operations related to executive needs, such as VIP visitor arrangements.
  
  

Qualifications And Experience

• High school diploma or equivalent; Associate's degree or higher preferred.
• 5+ years of experience working with and supporting Executives and Senior management.
• Experience managing confidential business matters with professionalism and discretion.
• Fluent in English and Spanish; excellent written, verbal, and interpersonal skills. Japanese is a plus.
  
  

Skills/Knowledge Requirements

• Exceptional Organizational Skills: Ability to manage multiple priorities and deadlines seamlessly.
• Strategic Thinker: Proactive problem solver who anticipates needs before they arise.
• Tech-Savvy: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with project management or collaboration tools is a plus.
• High-Level Discretion: Demonstrates trustworthiness in handling sensitive business information.
• Adaptability & Initiative: Thrives in a fast-paced, evolving environment and takes the initiative in optimizing executive workflows.
  
  

We Offer a Competitive Salary Plus Benefits That Include

• Medical, Dental, Life Insurance and Employee Assistance Program
• Paid Time Off (Sick & Vacation), 18 Company paid holidays
• 401K plan with company match
• Employee Referral Bonus
• Open and team-oriented work atmosphere
• Career development and advancement opportunities