Shipping Coordinator

Description

Job Description

Job Title: Shipping Coordinator

Location: Bayonne, NJ

Department: Warehouse

Reporting to: Warehouse Supervisor

FLSA Status: Non-Exempt

Experience: 1-3 yrs. experience

We are a global leader in food & beverage ingredients. Pioneers at heart, we operate at the forefront of consumer trends to provide food & beverage manufacturers with products and ingredients that will delight their consumers. Making a positive impact on people and planet is all part of the delight. With a deep-rooted presence in the countries where our ingredients are grown, we are closer to farmers, enabling better quality, and more reliable, traceable and transparent supply. Supplying products and ingredients at scale is just the start. We add value through our unique, complementary portfolio of natural, delicious and nutritious products. With our fresh thinking, we help our customers unleash the sensory and functional attributes of cocoa, coffee, dairy, nuts and spices so they can create naturally good food & beverage products that meet consumer expectations. And whoever we’re with, whatever we’re doing, we always make it real.

Position Responsibilities-Areas of responsibilities include, but are not limited to the following: 

• Experience working in a fast-paced environment while maintaining attention to detail
• Ability to maintain a high level of physicality for prolonged periods
• Experience with software such as Microsoft Word and Excel
• Jointly work with Supervisors and Management to meet warehouse metrics
• Interpersonal skills are essential, as working as a team is vital to maintaining an organized warehouse
• Ability to problem solve quickly and prioritize daily tasks according to their importance
• Personal accountability and integrity are paramount, as a shipping coordinator is tasked with an accurate accounting of all inventories
• Relevant customer service experience is a plus as shipping coordinator interact with customers to replace lost or damaged good
• Provide updates of orders and materials status as needed
• Reporting any damaged goods upon receipt to the corresponding parties
• Enforcing our Standard Operating Procedures and reporting any deviation on this process.
• Prioritize workload and have flexibility to adjust based on position requirements
• Arranging orders for the machine operators to pick based on urgency
• Ensuring order are shipped in a timely manner & coordinate pick up’s
• Coordinate with our yard jockey to take out empty/loaded trailer out of the docks
• Handling our parcel shipments (UPS) and providing tracking details.  
• Reporting any discrepancies to his Supervisor/Manager, Inventory team and the production team (if applicable). 
• Answering customer/carriers calls. 
• Send detailed reports to peers of order shortages (e.g., what’s in stock, when we’ll have more in stock, and suggest similar items if applicable).  
• Prepare detailed and accurate invoices to accompany shipments and ensure all items are packaged and shipped to company standards 
• Perform other clerical duties as identified by the department manager.
• Participates in special projects and performs other duties as required
  
  

In addition to the essential duties and responsibilities listed above, all positions are also responsible for:

Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work-related tasks in a manner that is in compliance with all Company policies and procedures.

Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments. Must follow all Company Safety policies, as well as all GMP regulations.

You must also be aware of issues associated with food safety and safe food handling practices that are relevant to your job. You must know how to recognize, prevent, and alleviate food safety hazards. This position requires good working knowledge of the SQF code.

Skills/ Abilities

• Strong computer and mathematical skills required
• Frequent interaction with warehouse workers with daily tasks, good interpersonal skills required
• Multi-tasking required, must be able to work in a fast-paced environment
• Ability to maintain confidentiality is essential
• Regular, predictable, full attendance is an essential function of the job projects and tasks assigned by Supervisor/Manager
  
  

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

ofi provides equality of opportunity for all persons with respect to hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status, or sexual orientation. All employment will be decided on the basis of qualifications, merit and business need. If you need assistance or an accommodation due to a disability, you may contact us for support at: [email protected]