Office Administrator

Summary:

The Office Administrator will be responsible for conducting and streamlining daily administrative operations to ensure organizational efficiency and effectiveness. This position is essential to maintaining an efficient, welcoming, and organized office environment. The ideal candidate will be energetic, flexible, resourceful, and dedicated to supporting the organization's daily operations and long-term goals. This dynamic role requires a versatile, proactive professional who can handle a variety of tasks with minimal supervision while providing exceptional support to employees and visitors.

Responsibilities:

• Manage office operations, procedures, and resources to maintain a productive work environment.
• Serve as the primary point of contact for office-related inquiries, ensuring timely and professional responses.
• Coordinate ordering, receiving, and organizing office supplies to ensure availability and neatness.
• Greet visitors, answer calls, and provide general support to guests and staff.
• Oversee the maintenance of kitchen, conference rooms, and common areas.
• Coordinate the ordering, delivery, setup and cleanup of food, beverages, and refreshments for on-site trainings and meetings.
• Plan, coordinate, and support meetings by arranging refreshments, preparing agendas, and setting up necessary equipment.
• Handle incoming and outgoing mail, including sorting, distribution, and notification to recipients.
• Manage relationships with vendors, service providers, and the building management team.
• Collaborate with HR to implement and maintain office policies and procedures.
• Assist with creating content for the company's intranet and supporting various departmental projects.
• Troubleshoot office equipment issues and coordinate repairs or replacements as needed.
• Run occasional errands to support office operations.
• Ensure the security, integrity, and confidentiality of office records and data.
• Perform other duties as assigned.

Qualifications / Requirements:

Associate's degree or equivalent experience preferred.

3-6 years of administrative, office management, or related experience.

Proven office management experience.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Exceptional organizational skills with strong attention to detail.

Excellent written and verbal communication abilities.

Customer service-oriented, professional, and reliable demeanor.

Ability to multitask, prioritize, and adapt to changing priorities.

Familiarity with basic office equipment, including copiers, scanners, and printers.

Travel/Misc.:

• No travel required.
• Must be comfortable running occasional local errands as needed.

Here at Willis Lease Finance Corporation (WLFC), we are dedicated to fair hiring practices and diversity in the workplace. We are committed to a workplace environment that encourages growth and respect for all current and prospective employees based upon job-related factors such as their educational background, work experience, and ability to perform the essential functions of a particular job. It is the policy and practice of WLFC to prohibit any form of discrimination or harassment based on race, color, age, national origin, religion, sexual orientation, sex (including pregnancy, childbirth, or related medical conditions), gender identity or gender expression, military or veteran status, physical or mental disability, genetic information, or any other status protected under applicable Federal, state or local law.

WLFC is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application processes. If you need assistance or an accommodation due to a disability, you may contact us at [email protected].

WLFC also offers a comprehensive benefit package to its eligible employees. This includes medical, dental, vision, 401(k), Roth 401(k), HSA in conjunction with a high deductible plan, life insurance, supplemental insurance, travel accident insurance, employee assistance program, short & long-term disability, employee stock purchase plan, employee education reimbursement plan, matching gift program, health and wellness plan, and paid time off.

To Executive Search Firms & Staffing Agencies: Willis Lease Finance Corporation (WLFC) does not accept unsolicited resumes from any agencies. All unsolicited resumes will be considered WLFC property, and WLFC will not be obligated to a referral fee. This includes resumes submitted directly to any WLFC employee, including Hiring Managers, without contacting WLFC Human Resources Talent Acquisition Department.