Executive Assistant

About NEXGEN

NEXGEN Asset Management is the industry-leading asset management software that combines a robust computer maintenance management system with advanced asset management planning tools. Based on over 25 years of practical asset management program and software implementation experiences, NEXGEN Asset Management is a web-based software developed specifically to support a comprehensive asset management program.

Position Overview

NEXGEN is seeking an organized, proactive, and detail-oriented Executive Assistant to help keep our operations running smoothly. This contract, part-time role is perfect for someone who thrives in a dynamic environment, enjoys wearing multiple hats, and is excited to support both leadership and operations of a fast-growing software company.

This role can be done remotely within the U.S., or from our headquarters in Sacramento, CA.

What You’ll Do

• Executive & Leadership Team Support: Provide administrative support to the CEO and leadership team, including coordinating meetings, taking meeting notes, and assisting with a variety of administrative tasks.
• Payroll & HR Support: Manage payroll reports, timesheets, and assist with HR & benefits administration.
• Onboarding Support: Ensure a seamless experience for new employees by coordinating the HR aspects of our onboarding process.
• Finance & Operations: Assist with accounts receivable/payable (AR/AP), certificates of insurance, and quarterly tax filings.
• Cross-Team Coordination: Act as a liaison between teams to ensure smooth communication and workflow.
• Office Management: Oversee office supply orders.
• Security & Compliance: Manage monthly security tracking and reporting to keep operations secure and compliant.
• Team Building: Organize virtual and in-person team-building events to support a healthy company culture.
  
  

Requirements

• Bachelor’s degree in Business Administration, Communications, or other relevant field.
• 4+ years of professional work experience.
• 2+ year of prior experience as an Executive Assistant or Administrative Assistant.
• Highly organized with excellent attention to detail.
• Strong communicator who can coordinate across teams effectively.
• Proactive and resourceful—able to anticipate needs before they arise.
• Comfortable handling confidential information with discretion.
• Tech-savvy, with experience using Microsoft Office.
• Candidates who do not meet all the above requirements but still feel they would be a great fit for the role are encouraged to apply.
  
  

Location: Remote or at our HQ in Sacramento, CA

Hours: Part-time, approximately 15 hours per week

Salary: $30-35 per hour, dependent upon experience

Role Type: Contract (1099)

Why NEXGEN?

We’re an innovative, forward-thinking tech company that values collaboration, efficiency, and adaptability. In this role, you’ll be a key part of ensuring our internal operations run smoothly, supporting a leadership team that’s shaping the future of work.

NEXGEN Core Values

Courage – Do the right thing & do not be afraid of taking smart risks

• Be bold and make intelligent decision
• Take initiative even when faced with adversity
  
  

Innovation – Promote innovation & continuous improvement

• Approach work with intellectual curiosity
• Follow best practices of the industry
  
  

Respect – Treat others with respect & professionalism

• Be honest, open, and forthright
• Approach the organization, clients and team with integrity
  
  

Proactive – Anticipate & take the initiative to achieve results

• Be aware of situation and environment
• Anticipate needs and take initiative to address
  
  

Results – Deliver exceptional results

• Hold yourself accountable to deliverables and deadlines
• Strive for excellence
  
  

Community – Build a community of co-workers and clients

• Family-driven culture of teamwork
• Connect on a personal level with team and clients 
  
  

NEXGEN is an equal opportunity employer. We celebrate diversity and are committed to

creating an inclusive environment for all employees.