HR Preboarding Coordinator

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic. You’ll thrive in an environment that supports innovation, is committed to ending racism and supporting diversity, equity and inclusion, and provides the resources you need to succeed.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.
  
  

Responsibilities

Supports the recruitment pre- and post-offer hire processes (i.e. scheduling interviews, creating candidate/new hire paperwork, scheduling pre-employment physicals and drug screens, performing and evaluating background checks, and coordinating pre- and post-offer travel and reimbursements). Applies professional administrative expertise, exercising initiative and proficient organizational skills to perform a variety of duties in support of the recruitment of new staff to Mayo Clinic. Ensures new hires are provided clear directions on the variety of tasks for which the new hire is responsible. Engages with new hires prior to start and takes action to trouble shoot problems that new hires may encounter during the post offer process. Ensures all new hire contingencies are met and the new employee is prepared to begin work.

Qualifications

Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field or a minimum of two years' experience in a secretarial/administrative assistant role performing responsibilities such as managing calendars, creating correspondence/reports/presentations, database/spreadsheet management, coordinating travel, etc., or Bachelor's degree.

Requires excellent application of grammar, punctuation, and English usage. Must have computer experience and possess proficiency on technical office equipment (computer, printer, phone system, etc). Must possess high-level skill in organization, clerical aptitude, interpersonal relations, excellent written and oral communication skills, and have the ability to prioritize and handle a variety of tasks simultaneously, including standard office practices and independent composition of letters. Must demonstrate good decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Must be able to adapt to a rapidly changing environment.

Knowledge of Mayo policies and procedures helpful. Requires decision-making and judgment capabilities, attention to detail and follow-through. Must be adaptable and flexible in a changing environment. Previous HR or recruitment experience preferred.

Exemption Status

Nonexempt

Compensation Detail

$20.96 - $28.31 / hour

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

M-F, 8 AM - 5 PM. This is a limited tenure position with an anticipated duration of 1 year. This position may work remotely from any location within the U.S.

Weekend Schedule

N/A

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Affirmative Action and Equal Opportunity Employer

As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.

Recruiter

Jessica Gartner