Executive Assistant I

• Area of Interest: Administrative and Clerical
• FTE/Hours per pay period: 1.0
• Department: Administration- WL
• Shift: Monday - Friday, Daytime
• Job ID: 162881
  
  

UnityPoint Health Information

Why UnityPoint Health?

• Culture – At UnityPoint Health, you matter. Come for a fulfilling career and experience a culture guided by uncompromising values and unwavering belief in doing what's right for the people we serve.
• Benefits – Our competitive Total Rewards program offers benefits options like 401K match, paid time off and education assistance that align with your needs and priorities, no matter what life stage you’re in.
• Diversity, Equity and Inclusion Commitment – We’re committed to ensuring you have a voice that is heard regardless of role, race, gender, religion, or sexual orientation.
• Development – We believe equipping you with support and development opportunities is an essential part of delivering a remarkable employment experience.
• Community Involvement – Be an essential part of our core purpose—to improve the health of the people and communities we serve.
  
  

Visit us at UnityPoint.org/careers to hear more from our team members about why UnityPoint Health is a great place to work. https://dayinthelife.unitypoint.org/

Overview

UnityPoint Clinic - Waterloo

Executive Assistant I

FTE: 1.0 (Full-time, 40 hours per week)

The Executive Assistant I provides administrative support to the position of Executive Vice President, Vice President, or Regional Vice President. This position also provides administrative and secretarial assistance, which requires a broad knowledge of health care and a high level of experience, discretion, technical skills and problem-solving skills while exercising a great deal of independent judgment and decision making.

Responsibilities

Customer Service

• Greet providers, staff members, patients and visitors providing courteous, caring and professional assistance.
• Answer the telephone, screen and route all incoming telephone calls to the appropriate staff member or take messages according to office policy and procedure.
  
  

Administrative Support

• Responsible for calendar management requiring interaction with both internal and external executives and assistants and ensuring that strategic priorities are met in a timely manner.
• Assists with the development and design of PowerPoint presentations for various meetings.
• Assists in planning agendas, schedules and logistical arrangements for conference calls, retreats and meetings.
• Provide secretarial support including typing, composing and proofreading minutes of meetings, reports, records, memoranda and other related correspondence maintaining an efficient and effective confidential filing system.
• Attend and coordinate senior leadership meetings by preparing the agenda and distributing materials.
• Maintain accurate official minutes of senior leadership meetings.
• Responsible for the execution of Physician and Provider employment contracts, professional services agreements and other ancillary contracts.
  
  

Qualifications

Education: Associate degree in business or health administration or equivalent of education and experience. Bachelor degree in business or health administration preferred.

Experience: Two years of administrative assistant experience. Five years of administrative secretarial experience in health care preferred.

Knowledge/Skills/Abilities: * Knowledge of organizational policies, procedures and systems. * Capacity to relate to people in a manner to win confidence and establish support to meet the overall mission of the organization. * Extensive knowledge and experience with Microsoft Office software applications. * Ability to set priorities in front of multiple requests. * Knowledge of grammar, spelling and punctuation. * Typing ability of 60 wpm. * Shorthand/speed writing of 75 wpm preferred. * Ability to exercise initiative, problem solving and decision-making. * Ability to analyze and interpret complex data. * Ability to understand and apply guidelines, policies and procedures. * Strong interpersonal skills. * Strong computer skills. * Ability to work as a team member. * Strong verbal and written communication skills.