Accounts Payable Specialist

Who We Are

Nassau Candy is a premier importer, manufacturer, and distributor of specialty confections, fine foods, and promotional products. With decades of industry expertise, we take pride in providing high-quality products and exceptional service to retailers nationwide. Our commitment to innovation, integrity, and excellence has made us a leader in the industry. At Nassau Candy, we foster a collaborative and dynamic workplace where growth and teamwork are at the core of our success.

What We Stand For and Where You'll Come In

We are seeking a detail-oriented Accounts Payable (AP) Specialist to join our high-volume accounting department on-site at our Hicksville, NY offices. This is an excellent opportunity for a recent graduate looking to launch their career in accounting or finance, as well as for professionals with some prior A/P experience seeking to expand their expertise. The AP Specialist will play a vital role in ensuring the accuracy and efficiency of financial transactions, supporting vendors, and maintaining strong internal controls.

One Team: We prioritize collaboration across departments, ensuring smooth and efficient operations that contribute to Nassau Candy’s continued success.Precision & Accountability: We value accuracy and attention to detail, ensuring financial transactions are handled with the highest level of integrity.Efficiency & Problem-Solving: We embrace new ideas and proactive problem-solving to improve financial processes and vendor relationships.How You'll Make an Impact

• Invoice & Payment Processing:
• Reconcile purchase orders (POs) and invoices, ensuring accuracy through 3-way matching.
• Process and verify invoices for approval and timely payment.
• Match checks with vouchers and supporting documentation.
• Vendor & Internal Collaboration:
• Communicate with buyers, receiving associates, and vendors to resolve discrepancies in invoices, payments, and purchase orders.
• Maintain strong relationships with vendors, ensuring timely responses to inquiries regarding payments and statements.
• Financial Recordkeeping & Reporting:
• Maintain accurate records of invoices, payments, and outstanding obligations.
• Assist in reconciling AP subledger accounts and supporting month-end close processes.
• Generate and review aging reports, tracking outstanding invoices and prioritizing payments.
• Process Improvement & Compliance:
• Identify opportunities to improve AP processes for efficiency and accuracy.
• Ensure compliance with company policies, accounting standards, and regulatory requirements.
• Assist in internal and external audits by providing requested documentation and reports.
• Additional Duties as Needed:
• Provide support for other accounting functions as required.
• Assist in special projects to enhance financial operations and reporting.

We're Excited About You Because You Have:

• Some prior A/P experience or exposure is a plus but not required—great opportunity for a recent grad!
• The ability to handle multiple projects simultaneously in a fast-paced, high-volume environment.
• Intermediate Excel skills and a strong quantitative aptitude.
• Excellent problem-solving and follow-up skills to ensure accurate and timely payment processing.
• Strong verbal, written, and computer skills to communicate effectively with vendors and internal teams.
  
  

Office Guidelines

This position is on-site at our Hicksville, NY location, where collaboration and teamwork drive our success. We are seeking individuals who thrive in a fast-paced environment and enjoy working closely with colleagues to achieve shared goals.

Why Join Nassau Candy?

• Be part of a well-established, thriving Long Island company with a reputation for excellence.
• Gain valuable hands-on experience in a high-volume accounting environment.
• Work in a collaborative and dynamic team where your contributions make a direct impact.
  
  

We are an Equal Opportunity Employer and value diversity in our workplace.

Ready to start your career with Nassau Candy? Apply today!