Office Manager

Duties And Responsibilities

Tasks

• Answer phones, greet clients and guests, and handle all incoming and outgoing mail.
• Log and pay vendor invoices, log client receipts.
• General data entry and upkeep of company and client database: marketing and
  
  

bookkeeping software.

• Manage Executives' calendars and communications efficiently with care, confidentiality,
  
  

and discretion.

• Book and manage executives' travel.
• Manage executives' expense reports.
• Take minutes in corporate meetings as needed.
• Initiate and edit documents such as letter, proposals, etc.
• Order supplies, equipment, and materials and maintain an inventory for all office needs.
• Maintain an efficient hardcopy and electronic filing system/document system.
• Organize company events with minimal direction.
  
  

Deliverables

• Business and Personnel licenses and certifications.
• Client Statements
  
  

Knowledge Required

• Proficiency in Ajera, Cosential, RingCentral, Blue Beam, InDesign, and Microsoft Office
  
  

Suite including Outlook, Word, Excel, PowerPoint; Computer savvy. General working

knowledge of Ajera and InDesign.

Work Quality

• Production of logical and accurate results backed by organized and clearly presented
  
  

computations when applicable that are easy for supervisors to understand

• Follows industry best practices as well as internally developed standards
• Use of proper grammar within written and verbal communication.
• Production of neat, accurate, and graphically pleasing documentation including reports.
• Schedules timely in-house task/project quality reviews of his/her work and follows through
  
  

on review comments.

Time Management / Efficiency / Self-Motivation

• Sets goals throughout the day for the completion of individual tasks.
• Seeks collaboration with the supervisor in the determination of allotted time per task and
  
  

produces work in the allotted time period.

• Works to simplify computational and other tasks
• Completes tasks on time and only once. Spends little time correcting errors or incomplete
  
  

or erroneous documents.

• Logs time accurately on a daily basis.
• Voluntarily seeks job knowledge outside of office hours including the reading of textbooks,
  
  

learning manuals, software manuals, and industry trade publications.

Communication and Teamwork

• Speaks clearly and efficiently to colleagues, supervisors, clients, and other industry
  
  

professionals. Uses accurate technical terminology.

• Writes grammatically correct, efficient, and technically accurate reports, emails, or other
  
  

inquiries.

• Communicates verbally and in writing in a direct, consistently positive manner.
• Works collaboratively with others. Openly and thoroughly shares information with others.
  
  

Leadership and Culture

• Reaches out to instruct others when their technical acumen on a subject is greater than
  
  

his/her colleague's.

• Displays an enthusiastic and positive attitude. Treats co-workers with respect. Works to
  
  

resolve disputes, not promote them. Arouses enthusiasm in others and promotes their

development.

• Is an internal champion of JG. Sets positive examples to other employees.
• Provides management with constructive suggestions on ways to make JG a better
  
  

company and a better place to work.

Firm Promotion

• Conducts his or herself in a professional manner with all industry contacts. Provides
  
  

helpful consultation and recommendations to project team members.

• Communicates accurately through verbal, electronic, and written channels. Always
  
  

Promotes JG and its services.

• Responds to client and project concerns and needs in a professional and timely manner.
• Seeks and presents additional opportunities for JG through current and past industry
• contacts.