Itinerary & Travel Coordinator (Event Designer)

ONLY SEEKING APPLICANTS FROM CENTRAL OREGON.

Position Description

The Itinerary & Travel Coordinator (Event Designer)

will manage designated post-invite, event-related issues with the hosting organization and the invited speaker, including (but not limited to): sending marketing collateral, arranging travel, coordinating pre-event media requests in the event city, creating and distributing complete travel and engagement itinerary to the host/speaker, arranging for book sales and support on site, completing post-event follow up, and collaborating with AU staff to ensure the event (both virtual and in person) is a success. The Event Designer will also occasionally make updates and additions to the AU database, and provide general administrative support on request.

Skills Needed

• Extreme attention to detail
• High level writing, customer service, and administrative skills
• High level organizational skills
• Knowledge and experience in the literary events industry (or similar), as well as an interest in writing, reading, books, and event management
• High level interpersonal skills (dealing with difficult people and situations)
• Experience with word processing, spreadsheets, cloud-based document management, database maintenance and entry, and graphic and content design (web-based, social media, marketing collateral, etc)
• An ability to manage your own time, and diligently follow daily work standards
• The willingness to work remotely, and a work ethic that can be depended on
• Flexibility and adaptability for requested task
• Someone who can easily collaborate, and bring new ideas and insights to the AU team
  
  

Employment Requirements

• Full time / 40 hours per week
• Must be permanently and physically located Central Oregon
• All work will be done remotely, in the employee's home. Laptop, monitor, keyboard and mouse are provided.
• Employee must occasionally be "on call" to address event issues that occur outside of business hours (such as fielding calls/texts on personal mobile phones over the weekend). Typically, these issues can be handled by email, or forwarded to the appropriate AU agent for further resolution.
• Employee will help to fill in/cover AU staff vacation and absences, when requested
• Employee will be asked to sign a non-disclosure agreement, protecting AU client's sensitive or protected information
• Employee will be asked to meet with AU staff (virtually every week), and quarterly for in-person meetings
• Employee will utilize the Slack interface for inter-office communication
• Flexible working hours, between 5AM - 7PM PST daily (all employees asked to be online between 9AM - 2PM PST)
  
  

Compensation Package

• $60,000 annual starting salary (paid semi-monthly by Direct Deposit)
• Three weeks of paid leave each year
• Three weeks of paid holiday leave
• IRA Retirement Plan Contribution (3% of whatever employee elects to contribute)
• Medical Insurance (50% of employee only premium)
  
  

Company Description

Authors Unbound (AU) is a full-service author event agency and speakers bureau dedicated to creating powerful literary experiences for authors and hosts alike. We help to promote the authors we represent, identify possible speakers for hosting organizations, arrange the invitation, create rewarding programming, and all the details in between. With over ten years of experience in coordinating literary events - particularly Common Read programs and signature author series - we serve as thoughtful and responsive advocates for both authors and their audiences.

AU was founded in 2018, and now represents over 300 NYT bestselling and award-winning authors and arranging/coordinating ~800 events per year. Authors Out Loud, the kid lit branch of the agency, went live in late 2021, and Authors Outside, the environmental lit branch, was launched in early 2022. Director/Founder Christie Hinrichs has been in the industry for over 20 years, and has a background in event management and the literary arts. The company operates virtually, and all staff populate a virtual workspace (over multiple platforms including Google Docs, Slack, Toggle and via the URL-accessible database) telecommuting from home offices.