Accounts Receivable Specialist

Summary

Responsible for activities concerned with the sale of Automotive products by performing the following duties personally or through management approval.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Plans, conducts and supervises complex assignments. Works under general supervision.

Reviews quotes from customer and returns priced copy to customer for acceptance.

Responds to customers inequities for information pertaining to modifications of existing or potential contracts.

Processes customer purchase orders retro changes.

Analyzes customer sales orders for accurate information.

Reports on discrepancies in sales order pricing and customer purchase orders.

Advises Accounting Supervisor and Management of customer collection problems, status and payments.

Compiles data for preparing final billing to customer.

Provides management with reports specifying and comparing factors affecting prices and profitability of products or service.

Analyzes data obtained in report form and reports results.

Notifies delinquent customer accounts and attempts to secure payment.

Confers with customers by telephone in attempt to determine reason for overdue payment, reviewing terms of sales, service, or credit contract with customer.

Records information about financial status of customer and status of collection efforts.

Calls and/or emails correspondence to customers as necessary to update sales orders.

Assists with related special projects and numerous customer requests

Offers ideas for process improvements and other cost saving measures to management.

Responsibilities

This position is responsible for many records and payment-related transactions. Consider including these responsibilities in your accounts receivable clerk job description:

Updates receivables by totaling unpaid invoices.

Maintains records by scanning invoices, debits, and credits.

Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, and customer service.

Resolves valid or authorized deductions by entering adjusting entries.

Resolves invalid or unauthorized deductions by following pending deductions procedures.

Resolves collections by examining customer payment plans, payment history, and credit lines.

Summarizes receivables by maintaining invoice accounts.

Protects the organization’s value by keeping information confidential.

Must be proficient in AR Automotive Modules, CMS preferred.

Must have basic understanding of MRP and manufacturing process

Able to analyze customer data and outstanding monies (billed and unbilled) to report weekly cash meetings with management team.

Able to understand and use multiple customer online internet portals to upload invoices, shipping documentation, purchase orders, etc.

Able to confirm appropriate data from sales orders to update Order Acceptance documents for customer approval to ship.

Able to maintain records for audits and provide documentation, answer questions requested during audits.

Develop and maintain good working relationships with customers

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: Bachelor’s degree in Finance or Business Administration preferred. Experience in an position with supervisory skills required. Knowledge of general accounting principles, regulatory standards, and compliance requirements. Ability to calculate, post, and manage accounting figures and financial records. Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs. High degree of accuracy, attention to detail, and ability to contain confidentiality. Excellent analytical, problem solving, and decision-making skills.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regularly spend long hours sitting and using office equipment and computers. Regularly spend long hours in intense concentration reviewing and entering financial information into a computer. Occasionally lift 5-10 pounds.

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