Administrative Assistant

4 weeks ago Be among the first 25 applicants

Apply online at AlohaCare Careers

The Company

AlohaCare is a local, non-profit health plan serving the Medicaid and Medicare dual eligible population. We provide comprehensive managed care to qualifying health plan members through well-established partnerships with quality health care providers and community-governed health centers. Our mission is to serve individuals and communities in the true spirit of aloha by ensuring and advocating access to quality health care for all.

The Culture

AlohaCare employees share a passion for helping Hawaii's most underserved communities. This passion for helping and caring for others is internalized and applied to our employees through a supportive and positive work environment, healthy work/life balance, continuous communication, and a generous benefits package.

The Opportunity

To coordinate a demanding workload and provide administrative support to the Plan Operations team in the most efficient, accurate, and professional manner possible. This position requires the use of high-level judgment and initiative to determine the approach or action for non-routine situations.

Primary Duties & Responsibilities

• Take, organize, and maintain minutes from area-wide meetings and other meetings advised by the Chief Operations Officer.
• Frequent interaction and coordination with Plan Operations leaders.
• Open, sort, and distribute daily mail for Chief Operations Officer.
• Prepare letters, complete mass mailings, fax blasts, memos, and reports for Plan Operations leadership.
• Responsible for producing documents/projects, including complex charts and slide presentations.
• Research and analyze a wide range of information for non-routine and confidential projects.
• Process various documents for payments and reimbursements.
• Assist with document production and training materials.
• Maintain administrative files.
• Special projects as required and other duties and responsibilities, as assigned.
• Assist with preparation, tracking, and maintenance of reports necessary to carry out the functions of the department.
• Prepare periodic reports for management.
• Perform other duties and responsibilities, as assigned.
• Maintain AlohaCare's confidential information in accordance with policies and regulations.
  
  

Required Competencies & Qualifications

• High School Diploma or Equivalent.
• 1-3 years of experience as an Administrative Assistant or Office Coordinator.
• Strong oral, written, and interpersonal communication skills in English.
• Requires operation of general office equipment.
• Intermediate skills using Microsoft Office; Word, Excel, Outlook, and PowerPoint.
• Ability to multi-task and adapt to a fast-paced environment with attention to detail.
• Flexibility and ability to analyze and problem solve.
• Positive attitude and ability to accept direction.
• Must maintain a punctual and regular schedule.
• Ability to organize, prioritize, communicate, and manage workload effectively.
  
  

Preferred Qualifications

• Previous experience working in the Medical or Health Plan environment.
• Word Processing skills of 45-60 wpm with a high degree of accuracy.
  
  

Physical Demands / Working Conditions

• Inside working conditions.
• Sedentary Work: Exerting up to 20 pounds of force occasionally.
  
  

Salary range: $19.00 – $21.00 an hour

AlohaCare is committed to providing equal employment opportunity to all applicants.

Seniority level: Associate

Employment type: Full-time

Job function: Strategy / Planning and Information Technology

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