Admissions Coordinator

Job Title: Admissions Coordinator

Facility: Nassau Rehabilitation and Nursing Center

Location: Hempstead, New York

Shift: Full-Time, 9am - 5pm

Pay Rate: $28 per hour

Responsibilities:

• Cover Admissions Department in the absence of the Admissions Director
• Assist the Admissions Director in all required Admissions department functions
• Attend Morning Report if needed by Director/Administrator
• Complete daily AM census & End of Day (EOD) reports
• Communicate all Admissions-related information to the interdisciplinary team (Admissions alert, chats, lists)
• Complete Admissions Agreements for new admissions
• Maintain ongoing audits for 100% compliance with PRI, screens, Admissions Agreements, and PRI log
• Manage referral sources (Allscripts, Navi, faxes) with a response time of 90% within 15-30 minutes
• Perform data entry and upload into Sigma and billing systems before new admission
• Collaborate with the marketing/outreach team and hospitals to maximize potential admissions and census growth
• Communicate with families to assist in converting referrals while promoting facility highlights
• Maintain up-to-date knowledge of facility clinical capabilities, policies, and marketing points
• Understand insurance, payor sources, disenrollments, and SNF finances
• Answer calls and assist with directing, insurance questions, and general inquiries
• Maintain hospitalization list daily and communicate to outreach and social work teams
• Assist in preparing for admissions, including chart preparation, room arrangements, and equipment coordination
• Ensure rooms are ready for admissions, collaborating with nursing, housekeeping, and concierge
• Help outreach team with preparing literature, giveaways, and managing promo item inventory
• Send out email admission alerts
• Obtain financial and relevant information during intake and admissions
• Assist with family tours and attend meetings when necessary or in the absence of the Admissions Director
• Report departmental concerns or observations to Admissions Director
• Perform administrative tasks as needed
• Available off business hours if necessary
  
  
  

Requirements:

• Proficiency in Medicare requirements and insurance providers (e.g., PDPM, HMO rules, Medicare prescription plans)
• Familiarity with EMR software systems
• Knowledge of CMS guidelines, DOH regulations, and various insurance policies
• Strong verbal and written communication skills
• Existing relationships with local hospitals preferred
• 1 yr admissions coordinator experience is required
  
  
  

Benefits:

• Generous PTO
• Medical/Dental coverage
• Company perks
• Employee recognition programs
• Team-like atmosphere
  
  
  

Join Our Team!

If you are a dedicated and organized professional with experience in admissions or healthcare, we invite you to apply for the Admissions Coordinator position at Nassau Rehabilitation and Nursing Center. Join a team that values collaboration, growth, and providing excellent care to our community. Apply today and take the next step in your career!

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