Administrative Assistant

Gaming Laboratories International (GLI) is seeking an Administrative Assistant to support our Legal team. This will be a full-time, in-office position, based out of our world headquarters located in Lakewood, NJ.

Who We Are…

Wherever there is legalized gambling, jurisdictions have a set of regulations by which manufacturers and operators must adhere to. Any game or system which is released to the public must be able to show that it conforms to the required regulations. To do this, the game or system must be tested. This is where we come in. Since 1989, Gaming Laboratories International (GLI) has been the global leader in the testing and certification of gaming devices and systems. We are proud of our stability and our history of world-class customer service delivery to jurisdictions worldwide.

Why You Should Work Here…

Our employees are at the heart of everything we do, which is why they are our biggest investment. We offer competitive salaries, top-notch benefits, and a company culture focused on employee development. In addition, y ou will have an opportunity to collaborate with our global team and utilize problem-solving skills to support cross-functional initiatives and drive efficiency.

What You Will Accomplish Here…

As an Administrative Assistant, you will support Legal team while working in conjunction with all of our departments to support day-to-day business operations, including administration of the contracts system, supporting licensing applications, drafting and reviewing correspondence, compiling documents, and assisting with research in a fast-paced environment.

This Position Will Focus On The Following

• Correctly tags, titles, and links agreements in the contract management system.
• Tracks agreements throughout the contract lifecycle, following up as needed to meet deadlines.
• Assists with domestic and international registration filings.
• Prepares and processes legal documents, including contracts, correspondence, licensing applications, and memoranda.
• Reviews agreements to ensure compliance with provided checklists.
• Facilitates contract signatures, as requested.
• Drafts legal correspondence, as requested.
• Maintains, organizes, and audits files in accordance with department procedures.
• Answers telephone, mail, and email correspondence in a timely manger.
• Runs and distributes accurate reports by required deadlines.
• Assists with shipping for domestic and international mailings (UPS, FedEx, etc.)
• Accurately completes jurisdictional background and licensing applications, as assigned.
• Completes scanning, filing, data entry, and faxing, as requested.
• Provides general information, answers questions, and directs individuals to appropriate parties, as necessary.
• Provides administrative support to Executives and local management, as requested.
• Coordinates with other departments to ensure smooth office operations.
• Performs special projects, as required.
• Performs other related duties as assigned.
  
  

How You Will Be Successful…

• You will be diligent, communicative, and collaborative.
• You will own your assigned tasks in a confidential manner.
• You will be open minded to new processes and adaptable to change.
  
  

Education, Experience And Skills

• High school diploma or GED equivalency is required.
• A minimum of 3 years of experience in a similar position is required.
• Experience supporting C-level executives is strongly preferred.
• Proficiency in using Microsoft Office, including Word, Excel, and PowerPoint is required.
• Experience with Microsoft SharePoint and LinkSquares is a plus.
• Strong verbal and written communication skills are required.
• Must have demonstrated professionalism, including while working under pressure.
• Must have the ability to handle multiple projects under tight deadlines, while maintaining a realistic balance among priorities.
• Must demonstrate a high degree of attention to quality, details, and correctness.
• Must have the ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position.
  
  

Location: Lakewood, NJ (in-office)

Schedule: Normal hours are Monday through Friday, 40 hours per week.

Salary: $22 - $25/hour

Travel: Minimal to no travel involved.

For US based candidates, we offer a competitive total compensation packet, including:

• Comprehensive Health, Dental, and Vision Insurance
• Optional Health and Flexible Savings Accounts
• 100% Employer Paid Life and Disability Insurance
• 20 Days Paid Time Off (Per Year)
• 401K Savings Plan with 100% match up to 3% of your salary
• Annual Discretionary Bonus
• Anniversary Reward Bonus
• Educational Assistance Program (after 6 months of employment)
• Additional Mental Health Benefits through our Employee Assistance Program
• Voluntary Pet, Accident, and Critical Event Insurance
  
  

Gaming Laboratories International (GLI) is a gaming services company. Any of our employees may be required to obtain a gaming license within one or all of the gaming jurisdictions. If you are requested by GLI to obtain a gaming license, your continued employment may be contingent on your ability to obtain that gaming license.

This job description should not be interpreted as all-inclusive; it is intended to identify the major responsibilities and requirements of the job. The incumbent may be requested to perform other job-related tasks and responsibilities than those stated above.

GLI is an Equal Opportunity Employer

Apply online at www.gaminglabs.com/careers

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