Administrative Assistant

Who We Are

OWL Services is the premier sales, installation, program management and service provider to retail, commercial, fleet, aviation and marine, and emergency power generation companies across the U.S.

With 33 offices and distribution centers and more than 1,400 field service professionals, OWL delivers on a service platform that includes construction, compliance and testing, maintenance and repair, modernization and re-imaging, and EV charging solutions to keep businesses and people moving 24 hours a day, 7 days a week, 365 days a year.   

OWL Services’ companies have received numerous awards over the years for exemplary customer service. Most recently it was the recipient of EVgo’s Deployment Excellence Award in its first-ever class of awardees in the National EV Charging Recognition Program.

Come join us! For more information visit OWLServices.com and follow us on LinkedIn .

The Role

We are seeking a highly organized and detail-oriented Administrative Assistant to work in our Apopka office. The Administrative Assistant will help provide administrative and clerical support to various departments. Our ideal candidate will posses strong organizational skills and a passion for administrative excellence/efficiency. Must have a commitment to ensuring a high-quality work product, while being flexible, approachable and take initiative to get things done efficiently. This position is a long term opportunity and to join a growing company.

Responsibilities

• Answering the main phone line and responding to or transferring class as needed
• Mailing, emailing, faxing, scanning, and indexing invoices, contracts, quotes, correspondences, purchase orders, manifests, and various supplemental documentation
• Preparation and updating of various spreadsheets, service contracts, files, correspondences, and internal memorandums as directed
• Creating and printing label templates as needed
• Ordering office supplies
• Maintaining of employee files
• Employee uniform arrangements
• Processing credit card receipts and work orders daily
• Additional administrative work as needed
  
  

Requirements And Skills

• Must be experienced with Microsoft software
• Must have service experience (worked with field service techs)
• Good organizational skills
• Dispatch experience
• Good communication skills
  
  

Compensation And Benefits

• 10 Paid Holidays
• Flexible Time Off
• 401(k) Company Match
• Health, Dental, and Vision Insurance
• HSA and FSA
• Disability & Occupational Accident Insurance
• Company-Paid Life Insurance Policy
• Employee Assistance Program (EAP)
• World-class paid training program for you to learn the skills for long term career success.
  
  

Requisition # 3000