Grants and Program Manager

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Description

Position Summary:

The Grants and Program Manager will manage the grant and contract process at NSCH, overseeing the administration of a portfolio of federal, state, local, and private grants, and management and compliance for the full grant life cycle. As the administrator of the online grants management systems and related processes, the Manager ensures data integrity and timely and compliant execution all contracts and paperwork related to grant and contract awards. Further, the Grants and Program Manager will work closely with NSCH staff on the development of clinical and community programs supported by grants and contracts. The Grants and Program Manager must be highly collaborative, adept at building relationships, and have strong program development and project management experience. The Manager will have experience with grants management technology and systems, program development and design, and a commitment to centering the needs and perspectives to fulfill NSCH’s mission to build healthy communities by providing affordable care to all.

The Organization

North Shore Community Health (NSCH) Is a Highly Accomplished Community Health Organization That Prides Itself On Its Compassionate Approach To Serving The Surrounding Communities With Comprehensive And Culturally Sensitive Care. With a Strong Commitment To Excellence, NSCH Provides

• Comprehensive primary care.
• Dental services.
• Behavioral health care.
• Care management.
• Pharmacy services.
• Substance abuse disorder treatment.
• Nurse care management.
• Insurance enrollment assistance.
  
  

NSCH operates service sites at Gloucester, Peabody, and Salem Family Health Centers, ensuring convenient access to care. Additionally, NSCH extends its reach through school-based health centers within the Salem and Peabody School Districts. NSCH collaborates with Bentley Academy, Collins Middle School, Horace Mann School, Bates Elementary School, and the Peabody Learning Academy for behavioral health services.

As a community-based safety net healthcare provider, NSCH actively encourages diversity and welcomes staff members who reflect the rich tapestry of our communities. We highly value the contributions of our team members and offer a wide range of perks and comprehensive benefits. These include health and wellness benefits, tuition reimbursement, loan forgiveness opportunities, and other appealing benefits.

We believe in supporting our employees from day one, and all eligible staff members can take advantage of these benefits right from the start of their employment at NSCH. We aim to foster a supportive and rewarding environment that empowers our team members to provide exceptional care to our communities.

Mission

North Shore Community Health’s mission is to build healthy communities by providing exceptional care to all.

Vision

Healthy People | Vibrant Communities

Values

Accountability

We take our responsibility to ourselves, each other, and the NSCH Community very seriously. We understand our individual roles, and positions of power with respect to how others perceive our roles and actions. We hold ourselves accountable when we make mistakes–acknowledging the error, owning it, taking corrective actions, and moving forward. We follow through on what we commit or resolve to do.

Integrity

Integrity is the foundation of healthy relationships. We are committed to the highest ethical standards: honesty, fairness, respectfulness, and trustworthiness. We are honorable and respectful in dealings with others, and we strive to deal honestly, fairly, and in a respectful, ethical, and trustworthy manner when in agreement or disagreement.

Empathy

Empathy is a deep appreciation for another’s situation and point of view, which is the basis for the golden rule and our intrinsic sense of justice. We strive to bring empathy into our interactions with each other and with our patients.

Courage

We see courage as the strength of character to stand up for our convictions and belief system. To have courage is to have the fortitude to take risks and to extend one’s behaviors, actions, and thoughts beyond one’s comfort zone. We appreciate that courage is often required to compromise. Courage is a state of mind to face adverse, difficult, and challenging situations with confidence and positive energy.

Respect

NSCH holds its patients in the highest regard. We provide care that is respectful of and responsive to individual patient needs and values. We take the time to listen to concerns, understand what is important, and provide appropriate solutions and care. We do this through coordination and integration of care, collaboration, and teamwork.

Commitment

NSCH is committed to the health and well-being of its community, patients, and staff. We demonstrate this commitment by constantly striving to align our actions with our mission, vision, and values.

EEO Statement

We, North Shore Community Health (NSCH), are an equal employment opportunity employer. Our goal is to have a diverse workforce representative of all people, at all job levels, in the organization. We do not and will not make any personnel decisions (like recruiting, hiring, job assignments, and promotions) based on age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity, gender expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

https://www.nschi.org/wp-content/uploads/2022/03/nsch_eeo-policy-statement-dec-2021.pdf

Essential Functions

Lead Grants Management Strategy

• Ensure that NSCH grants management practices and approaches are consistent with organizational goals and values
• Lead grants management processes and procedures, facilitating engagement and adoption of best practices across the organization
• Provide assistance in the planning, program design, and budget development of all grant-funded projects
• Assist staff in grant implementation and management, including sustaining and developing internal procedures and funding agency compliance, grant documentation, and assistance with all issues of financial, personnel, payroll, purchasing, reporting and administration of funded awards
• Develop recommendations for assessing, applying for, and reporting on opportunities
• Continually stay abreast of new developments in grants management and use this knowledge to enhance NSCH grants management strategy and approach
  
  

Oversee Grants Administration Processes

• Work with the Finance team to ensure the seamless integration of grants administration and management and to improve systems
• Maintain ownership of the grants management system, including leadership on all back-end functions and management of improvements
• Serve as primary agency grant contact for all federal and state funders
• Maintain SAM and HRSA entity registration on behalf of the organization through the appropriate online systems
• Oversee data compilation to inform improved service delivery, financial efficiency, and increased funding opportunities
• Develop, implement and comply with grants-related policies and procedures at the applicable federal, state, and organizational levels
• Work closely with the finance team to ensure accurate spending and invoicing for all grants
• Provide guidance for internal and external program audits and reviews
• Ensure that grant expenditures are reasonable, allocable, and allowable according to agency guidelines
• Use appropriate technology and data systems to manage and monitor grants
• Attend and participate in professional development opportunities
• Engage with the communications team to ensure all external organizational communications are consistent and meet any grant requirements
  
  

Support Staff in Program Design, Development and Reporting

• Collaborate with NSCH staff in the design, development, and evaluation of clinical and community programs
• Provide support to staff in programmatic progress reports for grants
  
  

Develop and Manage a Team

• Supervise Grant Writer which includes hiring, training, goal setting, delegation, accountability for performance, monitoring progress, coaching, and providing feedback
• Establish team goals, priorities and work plans that align with organizational goals and provide opportunities for individual growth and development
• Work with Grant Writer in vetting funding prospects and reviewing draft funding letters of intent and proposals
  
  

Requirements

• Bachelor’s degree in relevant field preferred (public health)
• Three years of experience in complex grant management (federal, state and private foundations), finance, nonprofit administration, and/or fundraising and development, preferably in a healthcare setting; OR
• Any combination of experience in the areas of grant development, grant monitoring, nonprofit finance, nonprofit administration, fundraising or development equivalent to at least three years
• Extensive experience in administration of the full grant lifecycle with a deep understanding of state and federal grantmaking processes and related financial and compliance issues
• Experience overseeing grants management databases, including making fixes and upgrades as a systems administrator
• Ability to be in detail and also step back and provide overall program management
• Commitment to furthering the agency’s mission
• Supervisory experience
• Demonstrated ability to manage multiple priorities, meet deadlines, effectively solve problems, and identify alternative solutions or implement recommendations in support of goals
• Demonstrated ability to be a collaborative team player, take initiative, be self-motivated, resourceful, flexible, and build strong relationships internally and externally of the organization
• Demonstrate a sensitivity to, and understanding of the diverse socioeconomic, cultural, and ethnic backgrounds of patients and staff
• Strong computer skills in Microsoft Office software
• Strong attention to detail and strong organizational skills
• Excellent oral and written communication skills
  
  

As a health center, NSCH expects all employees to receive all required vaccinations and health screenings each year. Moreover, as a condition of employment, all employees are expected to be vaccinated against COVID19, including providing proof of having received the COVID­19 vaccine, unless a religious or medical exception is granted. All prospective employees are required to be vaccinated before their first day of employment, and proof of vaccination record must be provided with pre­hire paperwork. To request an accommodation from the vaccine requirement or if you have any questions about this mandate, please contact the Human Resources Department at [email protected]

At North Shore Community Health, we are dedicated to building a diverse workforce. Are you excited about this role but feel that your past experience does not align perfectly with every requirement in the job description? We encourage you to apply! Your skills may be suited for this or other roles here at North Shore Community Health.

Living on the North Shore

With facilities in Salem, Peabody, and Gloucester, NSCH offers access to New England’s Coastal charm just thirty minutes outside Boston. The North Shore is connected to the city via the Rockport Commuter Rail line, which makes stops in Salem and Gloucester. The North Shore has plenty to offer, with a rich history and a thriving cultural scene.

For Information, Please Contact

Talent Acquisition Department

North Shore Community Health

[email protected]