Project Assistant

Job Overview

Perform general administrative tasks for the group. This includes but not limited to conducting research, handling information requests and clerical functions such as preparing correspondence, filing of electronic/paper copies, arranging meetings, answering phones and conference calls. Will also assist with documentation, report building, database management, and other client based record keeping tasks. Respond to stand requests from internal or external customers. Other duties may be required.

Key Responsibilities/Accountabilities

• Electronic and hard copy filing and file maintenance.
• Work on monthly/quarterly reports, monthly database upkeep, weekly/monthly recording keeping to support multiple client programs
• Printing, copying and scanning of hard copy files.
• Data entry and validation in electronic databases.
• Develop and compile weekly reports.
• Schedule meetings.
• Maintains and communicates group calendars.
• Orders departmental supplies.
• Corresponds with vendors for departmental needs and invoicing.
• Coordinates/schedules departmental events including catering needs.
• Meets and escorts visitors.
• Answers phone calls.
• Takes messages/meeting minutes.
• Coordinates building maintenance needs.
  
  

Basic Qualifications

• Works with moderate supervision/guidance.
• Works on straightforward tasks using established procedures.
• Good organizational skills
• Working with Database
• Basic shipping and receiving skill.
• Good communication skills
• Microsoft Office to include outlook, teams, word and excel
  
  

APTIM is committed to providing a benefits package that accomplishes the primary purpose of our programs which is to protect and promote the health and financial well-being of our employees and their families. APTIM's health care and insurance benefits include the following programs: medical, dental, vision, prescription drug, basic life insurance, optional life insurance, spouse life insurance, child life insurance, basic accidental death & dismemberment, optional accidental death & dismemberment, short- and long-term disability with optional buy-ups, employee assistance program, health care spending account, dependent care spending account, health savings account and business travel accident insurance for themselves and their eligible family members, per plan guidelines. Multiple voluntary benefits are available to employees for enrollment including critical illness, hospital indemnity, accident insurance, etc. APTIM also provides participation in a retirement program, paid absences such as vacation time (annual days determined by length of service) and sick leave to eligible employees in accordance with the APTIM sick pay policy and as required by law. The targeted pay rate for this position is $19-$21 per hour.