Office Administrator

Description

Ram Realty Advisors LLC acquires and develops retail, multifamily, and mixed-use properties in select high-growth markets throughout the Southeast. The investments are capitalized by Ram-sponsored discretionary private equity funds and institutional co-investment vehicles. Since 1996, Ram has deployed in excess of $4.8 billion of capital. Ram and its predecessor entities were founded in 1978. The Company is headquartered in Palm Beach Gardens, Florida, and has offices in Tampa, Florida; Charlotte and Chapel Hill, North Carolina; and Nashville, Tennessee.

This role provides administrative support to the Palm Beach Gardens Office utilizing a high degree of confidentiality, professionalism, integrity, and good business judgement. The Office Administrator plays a vital role in our company.

Essential Duties And Responsibilities

• Welcome and greet visitors, in person or on the telephone in a consistently professional & courteous manner, answering or directing inquiries. Interface with internal contacts at all levels of organization on a regular basis with great interpersonal skills
• Sort and distribute all incoming and outgoing US Postal, Fed Ex, and UPS mail. Additional duties may include emailing, scanning and filing.
• Assist with company event planning, including coordinating lunches for employee meetings, or making reservations.
• Assist in setting up new and visiting employee work areas.
• Oversee the maintenance and repair of office equipment, and electrical and mechanical systems.
• Responsible for maintaining inventory and ordering snacks and office supplies, as well as cleaning and stocking kitchen and conference rooms on a continuous basis.
• Monitor the office to ensure that it remains organized, presentable, safe and secure.
• Facilitate visits and maintain courteous relationships with vendors acting as a liaison between company and vendors. Maintain vendor contact information, including tracking certificate of insurance expirations.
• Assist with the calendar management, meeting scheduling, visiting employee travel arrangements.
• Provide administrative support to Executive leader(s).
• Assist with special projects and perform other duties as assigned.
  
  

Requirements

These requirements represent the education, knowledge, skill, certifications/licensure and/or ability required to perform the job satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties noted above.

• Bachelor’s degree in business administration or related field.
• Previous experience as an administrative assistant or in a similar role.
• Experience supporting high level executives.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and other relevant software.
• Understanding of office management procedures and protocol.
• Attention to detail and ability to problem-solve quickly and efficiently.
• Demonstrates a high degree of integrity and confidentiality.
• Excellent interpersonal and communication skills, both written and verbal.
• Excellent time management skills.
• Adaptability, flexibility, and champion of change for improvements and efficiencies.
• Extreme attention to detail and organizational skills, with ability to multi-task and prioritize tasks.
• Valid state driver’s license required.
  
  

These characteristics are highly valued throughout the Company and essential for all team members:

• High degree of professionalism.
• Commitment to quality and a constant desire for improvement.
• Being open-minded and willing to learn.
• Humility and an ability to admit “I don’t know” or “I made a mistake”.
• Knowing when and how to ask for help.
• Adaptability and flexibility.
• A deep belief in the importance of putting the team first.
• A strong sense of respect for self and others.
• An unwavering commitment to integrity (no matter the perceived short-term cost).
  
  

Please note: The Team Member Description is not designed to contain a comprehensive list of duties and responsibilities that may be required of the employee. Duties and responsibilities may change at any time with or without notice.