Office Administrator

SUMMARY OF POSITION AND RESPONSIBILITY:

ESSENTIAL FUNCTIONS:

• General clerical duties including photocopying, faxing, mailing, scanning, filing, and maintaining electronic and hard copy filing systems
• Maintain and update Expense Reports, booking travel
• Acting as the liaison between our office and the leasing office
• Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel
• Answer and transfer roll over phone calls to appropriate personnel
• Plan and execute monthly employee events
• Retrieve messages from voice mail and forwards to appropriate personnel
• Update appointment calendars, schedule meetings and appointments
• Receives, sorts, and routes mail
• Orders, receives, and maintains office supplies
• Enters customer information into a database using marketing software
• Stocking and cleaning the office fridge and refreshment area
  
  
  

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

QUALIFICATIONS (EDUCATION, CERTIFICATIONS, AND/OR TRAINING):

• Required Education:
• High School Diploma
• Required Experience:
• 3 years of proven experience as an administrative assistant
  
  
  

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES (KSA):

• Knowledge of office administrator responsibilities, systems, and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Must have experience with travel booking tools such as Expedia/Hotels.com, etc.
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Go to Meetings, Outlook, Zoom, etc.
• Attention to detail and problem-solving skills with excellent time management
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
  
  
  

WORK ENVIRONMENT:

This position will be performed in an office environment

PHYSICAL DEMANDS:

This position will involve regularly lifting items weighing up to 25 lbs on a repetitive, frequent basis

TRAVEL REQUIREMENTS:

This position may involve short trips to stores like Walmart or Sam’s Club in/around the area of the office.

ABOUT ALLIED STONE INC.:

With over 20 years of experience, Allied Stone Inc. is a trusted leader in high-quality stone fabrication. We foster long-lasting partnerships with major suppliers to ensure consistent quality at competitive prices. Our trendsetting designers, skilled craftsmen, and cutting-edge technology create seamless client experiences, resulting in unrivaled finished spaces.

ALLIED STONE INC. OFFERS:

• Competitive salaries and comprehensive benefits.
• Ongoing learning opportunities within a diverse, inclusive, and rewarding work environment.
  
  
  

AFFIRMATIVE ACTION/EEO STATEMENT:

Allied Stone Inc. is committed to providing equal employment opportunities for all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law. We embrace diversity and encourage a work environment where differences are respected and valued.

OTHER DUTIES:

This job description is not designed to cover or contain a comprehensive listing of duties or responsibilities required of the employee. Duties and responsibilities may change at any time with or without notice.