Office Assistant

Description

The Office Assistant is responsible for front desk management, administrative tasks, and coordination of office logistics in our corporate office. This role includes greeting visitors, handling communications, managing supplies, and supporting various administrative functions. Additionally, the Office Assistant will undertake light building repairs and maintenance, along with running errands and performing operational support duties. The position demands strong organizational and communication skills, and the ability to multitask effectively in a dynamic work environment.

Duties And Responsibilities

• Function as gatekeeper for all correspondence and communications (by mail, e-mail, phone, fax, etc.) directed to supervisor.
• Answer phones, redirect calls, greet visitors, and maintain visitation logs.
• Receiving, scanning, and saving documents in the appropriate files.
• Create correspondence, reports, spreadsheets, and other documents as requested by supervisor.
• Conduct research and information gathering to support decision-making by supervisor.
• Prepare meeting rooms for use by printing relevant documents and setting up devices that will be used.
• Receive shipments, monitor and replenish office supplies to ensure availability for daily operations.
• Arrange logistics, catering, and necessary equipment for successful company events.
• Address basic repair and maintenance issues within the office premises to ensure a safe and well-maintained working environment. Coordinating with external maintenance services as required.
• Perform various tasks such as document delivery, picking up supplies, and other essential activities necessary for the smooth operation of the office.
• Maintain current skills with office technologies.
• Other duties as assigned by Supervisor.
  
  

Benefits

• 401(k) matching
• Dental Insurance
• Health insurance
• Life insurance
• Vision insurance
• Paid time off
  
  

Requirements

• Strong written and verbal communication skills.
• Excellent organizational and time management skills.
• Proficiency in basic building maintenance and repairs
• Adept at using various tools and possess a practical, problem-solving mindset for handling diverse maintenance issues within the office
• Great customer service and interpersonal skills.
• Strong attention to detail.
• Proficiency in word processing systems such as Microsoft Word, Excel, and PowerPoint.
  
  

Education And Experience

• High school diploma or equivalent preferred.
• Previous office experience highly preferred.
  
  

Physical Requirements

Employees in this role must meet certain physical demands to perform the essential functions effectively. Reasonable accommodations will be provided for individuals with disabilities to ensure they can perform these functions. This position involves frequent sitting and requires the ability to communicate effectively through talking and listening. Occasionally, the role requires standing, walking, and using hands to operate objects, tools, or controls. The employee may also need to reach with arms and engage in physical activities such as bending, kneeling, or crouching. Regularly, the employee must lift and move items weighing up to 20 pounds, with occasional lifting of items up to 50 pounds. Visual requirements include the ability to focus, as well as maintain peripheral vision and depth perception.

EEO Statement

We are committed to fostering a diverse and inclusive workplace. As an Equal Employment Opportunity (EEO) employer, we ensure that all employment decisions are based on merit, qualifications, and business needs. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. We provide a work environment free from discrimination and harassment, and we celebrate diversity by creating an inclusive environment for all employees.