Procurement Operations Assistant

Title: Procurement Operations Assistant

Employee Status: Temporary Full Time

Work From Home Option: Hybrid - 2 Days/Week (40% Remote)

FLSA Status: Non-Exempt

Job Overview

Reporting to the Senior Director of Procurement, with the Procurment Operations Administrator as team lead: The Operations Assistant will undertake various customer service and support tasks. These include coverage of dedicated help desk inbox, data entry in SAP / Ariba system cloud based system, supplier enablement and telephone interactions with NYRA and external stakeholders. The candidate will communicate with suppliers along with different members of the Finance, Procurment and Accounting team to assist with procure-to-pay matters and other projects as they are assigned by the business.

Essential Functions

Main job tasks and responsibilities include, but are not limited to:

• Provided administrative support to the Procurement Operations (“PO”) team.
• Monitor, review and direct incoming Ariba Support Requests to relevant (“PO”) staff
• Perform supplier enablement, including validating current supplier key information and assisting with setup in Ariba business network
• Assist with Accounting entries and purchase order changes as guided by Operations Administrator.
• Complete various customer support tasks related to the ongoing roll-out of the new ERP system as needed.
• Assist with accounts payable purchase order adjustments as needed
• Ad hoc data entry tasks
• Perform other duties as assigned by the Sr. Dir. Of Procurement, the Chief Financial Officer or their management delegate
  
  
  

Qualifications

• Familiar with Office 365 programs
• Must be professional and comfortable in an office environment
• Willing to learn and ability to move to new projects
• Direct experience in an SAP, Ariba or other recognized ERP system is a plus.
  
  
  

EDUCATION Minimum High School diploma required; demonstrated progressive and continuous learning-including college enrollment,; continuation education or recognized certificate courses in business is a plus

Summary Of Physical Requirements And Work Environment

Mainly sitting