Facilities Coordinator

CSUSM Corporation


Date: 1 week ago
City: San Marcos, CA
Salary: $24 - $28 per hour
Contract type: Full time

Summary:

Under the general supervision of the Property & Facilities Manager, the Corporation’s Facilities Coordinator is responsible for coordinating all aspects of the Corporation’s owned and leased facilities, ensuring they are well-maintained, safe, and functional by coordinating tasks such as, but not limited to, maintenance, repairs, and safety protocols.


Qualifications:

Education & Experience


  • High School diploma or General Education Degree (GED) required
  • Minimum of three (3) to five (5) years of relevant experience
  • Computer experience, including but not limited to the following software: Microsoft Office (Word, Excel, PowerPoint), Microsoft Outlook (email), and internet browsers; Experience using Adobe Acrobat, Visio and online collaborative systems such as Microsoft Teams strongly preferred
  • Experience with facilities management software preferred
  • Record storage (paper & electronic) experience preferred


Knowledge, Skills & Abilities

  • Working knowledge of building systems and maintenance procedures
  • Basic understanding of electrical, plumbing mechanical concepts
  • Working knowledge of health and safety regulations
  • General understanding of building codes and Americans with Disabilities (ADA) requirements
  • Ability to diagnose issues, troubleshoot problems, and find effective solutions to maintenance challenges
  • Strong organizational skills required to include the ability to prioritize multiple tasks, manage schedules, and maintain detailed records
  • Strong verbal and written communication skills to include the ability to communicate clearly and concisely with vendors, contractors, and internal stakeholders

Essential Duties and Responsibilities

Maintenance:

  • Schedule and track routine maintenance tasks, including preventative maintenance for building systems, equipment, and facilities.

Vendor Coordination:

  • Coordination and communication with external vendors that provide maintenance services.
  • Work with Corporation Admin Contracts team member to confirm vendor meets insurance requirements.
  • Obtain access for external vendors.
  • Relay basic information to include location of work, resources, parking instructions, etc.
  • Escalate issues to Property & Facilities Manager as needed.

Safety compliance:

  • Follow safety policies, conduct regular building rounds, and address safety concerns.
  • Always prioritize safety and risk management, and contact appropriate Corporation, and University personnel in case of an emergency.
  • Active member of the Building Marshall team representing the Extended Learning Building.
  • Required to become certified to drive Corporation Powered Cart.
  • Drive Corporation Powered Cart.

Building systems oversight and support:

  • Monitor building operating systems including HVAC systems, elevators, lighting, and ensuring their proper functioning.
  • Conduct daily building rounds to capture aesthetics, signage, housekeeping and health and safety concerns/issues. Report findings and entering work tickets for corrective action.
  • Support office space planning, including workspace allocation and office moves.

Tracking:

  • Track maintenance activities and expenses related to facility upkeep.
  • Provide regular reports to the Property and Facilities Manager
  • Provide ongoing support in maintaining Facilities and Property Management paper and electronic files.

Communication and reporting:

  • Provide updates on facility status, maintenance schedules, and any issues to relevant stakeholders.
  • Meet regularly with Facilities and Property Manager to ensure a coordinated effort between all operational areas.
  • Must be able to address customer service concerns in a positive, effective, and professional manner.
  • Performs other duties as assigned.

Supervision:

  • This position will not directly supervise but may provide general direction to student assistant(s).

Latitude and Judgment:

  • Poor judgment in performance of duties may result in missed deadlines, complaints, poor customer relations, and potential rework.

Work Environment

  • The work environment will include normal office conditions and daily use of a computer Visual Display Terminal (VDT).
  • Must be able to walk around ELB and other buildings as well as grounds surrounding the buildings.
  • Must be able to drive the Corporation cart.
  • Time physically at the desk compared to time physically around the buildings/grounds will be split approximately 50/50 percent.
  • Will be expected to work on-site during scheduled work time.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
  • Overtime and work outside of regular business hours may be occasionally required.

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