Senior Administrative Coordinator
The Data Mine - Purdue University
Date: 1 week ago
City: West Lafayette, IN
Contract type: Full time
Summary
The Purdue Institute of Inflammation, Immunology, and Infectious Disease (PI4D) and the Indiana Clinical and Translational Sciences Institute (Indiana CTSI) are seeking a dedicated Senior Administrative Coordinator to join our team.
Job Summary
The Research Administrative Coordinator for PI4D (Purdue Institute of Inflammation, Immunology, and Infectious Disease) and the Indiana CTSI (Indiana Clinical and Translational Sciences Institute) will work closely with the Administrative teams to satisfy the mission of both institutes and forge bridges to connect them. The incumbent will facilitate and assist in coordination of grant review sessions; core facility accreditations; investigator team development through interactive event planning; help with communication efforts through electronic resources including some website new management; interact with internal and external parties to help facilitate the international visiting scholar's program. Coordination of research operations including common use facilities, instrumentation and personnel. The position helps the administration of both institutes assemble data, prepare, edit and aid in submission of proposals and reports. Manage production/printing and distribution of materials. Coordinate meetings, conferences, and itineraries for staff. Assist leadership team when requested, for Institute activities. The role demands technological proficiency and an ability to proactively enhance administrative and operational functions. The incumbent will be expected to work with the team to help manage digital content including social media posts and video content for platforms such as YouTube, develop and implement surveys, and employ advanced digital tools for event planning and communications.
Revised
What We're Looking For:
High School Diploma/GED
Three or more years of experience in an administrative role with a strong focus on technology and digital tools
Experience in event planning, digital content creation, and social media management
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), using and administering collaboration tools like Teams and Zoom
Experience setting up and managing digital content and communication platforms
Strong organizational skills with a proactive approach to problem-solving and project management
Demonstrated excellence in oral and written communication, including editing and organizational skills, with the ability to think creatively and strategically
Ability to work effectively in a team environment
Ability to deal with budgets/spreadsheets
What Is Helpful
Bachelor's degree in a relevant field such as Organizational Leadership, Communication, Information Technology or related
Proficiency in Qualtrics
What We Want You To Know
Purdue will not sponsor employment authorization for this position
A background check is required for employment in this position
FLSA: Non-Exempt (Eligible for Overtime)
Retirement Eligibility: Non-Exempt Employee Defined Contribution Plan
Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply
What You'll Get In Return
All university employees are afforded a generous benefits package, https://www.purdue.edu/hr/benewell/index.php, including medical/dental/vision insurance, paid time off, and retirement contributions. As part of Purdue University’s expansive employee benefit package, the University is proud to offer its employees the opportunity to grow, learn, and advance by offering a tuition remission opportunity at both Purdue University and Purdue Global.
Take Your Next Giant Leap
We never stop, we keep going, because Discovery is in our DNA, and we want you to discover a Career at Purdue University! Come work alongside a family of diverse culture with faculty, students, and staff who come together to become one, Boilermakers! Our greatest adventures are yet to come, and we want to include you.
Come take your Next Giant Leap and Discover your next career!
This is an opportunity for mid-career individuals.
The Purdue Institute of Inflammation, Immunology, and Infectious Disease (PI4D) and the Indiana Clinical and Translational Sciences Institute (Indiana CTSI) are seeking a dedicated Senior Administrative Coordinator to join our team.
Job Summary
The Research Administrative Coordinator for PI4D (Purdue Institute of Inflammation, Immunology, and Infectious Disease) and the Indiana CTSI (Indiana Clinical and Translational Sciences Institute) will work closely with the Administrative teams to satisfy the mission of both institutes and forge bridges to connect them. The incumbent will facilitate and assist in coordination of grant review sessions; core facility accreditations; investigator team development through interactive event planning; help with communication efforts through electronic resources including some website new management; interact with internal and external parties to help facilitate the international visiting scholar's program. Coordination of research operations including common use facilities, instrumentation and personnel. The position helps the administration of both institutes assemble data, prepare, edit and aid in submission of proposals and reports. Manage production/printing and distribution of materials. Coordinate meetings, conferences, and itineraries for staff. Assist leadership team when requested, for Institute activities. The role demands technological proficiency and an ability to proactively enhance administrative and operational functions. The incumbent will be expected to work with the team to help manage digital content including social media posts and video content for platforms such as YouTube, develop and implement surveys, and employ advanced digital tools for event planning and communications.
Revised
What We're Looking For:
High School Diploma/GED
Three or more years of experience in an administrative role with a strong focus on technology and digital tools
Experience in event planning, digital content creation, and social media management
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), using and administering collaboration tools like Teams and Zoom
Experience setting up and managing digital content and communication platforms
Strong organizational skills with a proactive approach to problem-solving and project management
Demonstrated excellence in oral and written communication, including editing and organizational skills, with the ability to think creatively and strategically
Ability to work effectively in a team environment
Ability to deal with budgets/spreadsheets
What Is Helpful
Bachelor's degree in a relevant field such as Organizational Leadership, Communication, Information Technology or related
Proficiency in Qualtrics
What We Want You To Know
Purdue will not sponsor employment authorization for this position
A background check is required for employment in this position
FLSA: Non-Exempt (Eligible for Overtime)
Retirement Eligibility: Non-Exempt Employee Defined Contribution Plan
Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply
What You'll Get In Return
All university employees are afforded a generous benefits package, https://www.purdue.edu/hr/benewell/index.php, including medical/dental/vision insurance, paid time off, and retirement contributions. As part of Purdue University’s expansive employee benefit package, the University is proud to offer its employees the opportunity to grow, learn, and advance by offering a tuition remission opportunity at both Purdue University and Purdue Global.
Take Your Next Giant Leap
We never stop, we keep going, because Discovery is in our DNA, and we want you to discover a Career at Purdue University! Come work alongside a family of diverse culture with faculty, students, and staff who come together to become one, Boilermakers! Our greatest adventures are yet to come, and we want to include you.
Come take your Next Giant Leap and Discover your next career!
This is an opportunity for mid-career individuals.
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