Accounting Payroll Specialist

Description

POSITION SUMMARY:

The Accounting Payroll Specialist is responsible for the accurate and timely processing of payroll, ensuring compliance with all applicable federal, state, and local regulations for multiple companies. This role focuses on payroll execution, account reconciliation, and financial reporting within the accounting department. The Specialist position requires strong interpersonal and communication skills, both written and verbal. Additional duties as assigned.

Requirements

MAJOR DUTIES AND RESPONSIBILITIES:

Payroll Processing

• Collect and verify timecard data, ensuring timecards are approved by employees and managers timely.
• Process payroll for multiple companies bi-weekly.
• Collect tip reports, commissions and incentives reports to process with bi-weekly payrolls.
• Work with HR to accurately capture employee reimbursements and benefit deductions.
  
  

Payroll Reporting And Posting

• Create payroll reports for multiple companies, including intercompany payrolls and benefit reports.
• Maintain accurate payroll records and documentation for financial tracking and audits.
• Post payroll expenses and liabilities in accounting software.
• Post intercompany payroll allocations for all companies.
• Maintain reports and post 401k, FSA, agency payments.
  
  

Payroll Reconciliation

• Reconcile payroll accounts and resolve discrepancies in financial data.
• Reconcile insurance benefits to carrier invoices.
• Reconcile 401k, FSA, agency liabilities.
  
  

Compliance And Audit

• Ensure compliance with local, state, and federal financial regulations and reporting requirements.
• Provide support during financial audits related to payroll.
• Prepare Work Comp audits for multiple companies.
• Develop and enforce internal controls to maximize the protection of company assets, policies, procedures, and workflows.
  
  

Required Experience

• Bachelor’s degree in accounting required.
• 3 or more years of progressive accounting experience.
• Above average ability to organize, manage time and set priorities while meeting deadlines.
• Ability to be flexible and shift priorities to meet departmental requirements.
• Ability to maintain an elevated level of professionalism, integrity, and confidentiality.
• Superior verbal and written communication skills.
• Ability to research and analyze several types of data information.
• Must be able to oversee confidential information.
• Strong computer skills, including Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with QuickBooks Online is preferred.
  
  

Physical And Medical Requirements

• Successful completion of pre-employment drug tests and background investigation.
• Ability to push/pull up to 50 pounds.
• Must be willing to work a minimum of 40 hours per week and as needed during audit/period end closing times.
• Required to frequently talk and hear.
• No impairment of sight, smell, hearing, touch, balance, and agility of movement which might interfere with ability to work.
• Specific vision requirements for this job include close vision, color vision, depth perception, and the ability to focus.
• Must be able to take directional cues directly or indirectly.
• Ability to work in a challenging environment.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  
  

Must exemplify the core fundamentals of the Team Member Promise, which states:

• I am empowered to take ownership of any opportunity to exceed expectations.
• I anticipate guest needs and pay attention to the details.
• I treat all internal and external customers with respect.
• I am on stage! (Smile)
• I have an attitude of gratitude.
• I get it right the first time.
• I display actions that are moral and ethical.
• I always provide alternative solutions.
• I am committed to learning every aspect of our product and services.
• I use the 10/5 rule, at 10 feet I acknowledge my guest’s presence with a smile and at 5 feet. I greet them with courteous words.
• I use name recognition at every opportunity.
• I take personal responsibility for our surroundings.
• I am accountable for my tools and resources.
• I value the contribution of every team member.