Office Assistant

If you are a mission-driven, compassionate professional with a passion for helping adults with intellectual and developmental disabilities achieve their best life, we have a place on our team for you!

Benefits

Our employees experience all the benefits of working for a company that values their employees by providing a robust incentive and benefits package:

• Top Tier Health, Vision and Dental Insurance
• Generous Paid Time Off, (200+ hours) available upon completion of orientation
• Tuition Assistance up to $5,000 per year
• Retirement savings 401K with up to 5% company match
• Employee Assistance, Free Wellness Clinic, Perks and More!
  
  

Location

Bingham Gardens, 4401 Louise Underwood Way, Louisville, KY 40216

Position Type/Expected Hours of Work

This is a full-time position, days and hours of work are typically Monday through Friday, 8:00 a.m. to 4:30 p.m. Occasional flex hours, evening and/or weekend work may be required.

Required Education And Experience

• High School degree or equivalent
• Three years of experience in an office environment
• Experience working with Microsoft Office applications
  
  

Preferred Education And Experience

• Associate Degree in Business Management
  
  

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for assisting with administrative assistant duties as indicated.
• Coordinate obtaining personnel documents including timesheets, leave slips, and other documents.
• File Individual Life Plans (ILPs) documentation in the individuals’ Life Books.
• Perform routine audits of ILP documentation.
• Maintain Life Books as needed.
• Develop and maintain and enter data into databases.
• Ensure supplies are ordered and stocked for department.
• Prepare routine monthly reports and correspondences.
• Maintain filing systems.
• Take minutes at department meetings and disseminate reports resulting from meetings.
• Assist in maintaining the scheduling of ILP Meetings and department meetings.
• Perform office support work of an administrative nature.
  
  

Travel

This position requires less than 5% travel.

While we welcome all to apply, there are some position specific background stipulations that must be met to comply with various regulatory and contractual requirements.

New Vista prohibits discrimination and harassment against any applicant, employee or contractor based on sex, race, color, age, national or ethnic origin, religion, physical disability, mental disability, genetic information, martial status, sexual orientation, gender identity or expression, citizenship, pregnancy, or maternity, protected veteran status, or any other basis prohibited by applicable federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, working conditions, promotion, termination, layoff, recall, transfer, leaves of absence, wage and salary administration, employee benefits and training. It is also the company’s policy to prohibit all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, encouraged another to complain, participated in an investigation into such complaints, or opposed unlawful discrimination.