UNIV – University Admissions Coordinator – Office of Enrollment Management

Job Description Summary

A University Admissions Coordinator performs all duties associated with the processing of applications to include data entry, counseling and advising prospective students as well as coordinating duties associated with Admissions.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC001175 EVPAA Office Of Enrollment Management

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

38,985.00 - 55,559.50 - 72,134.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Under general supervision of the Director of Admissions, this position performs all duties associated with the processing of applications to include data entry, counseling and advising prospective students as well as coordinating duties associated with Admissions. This position provides excellent internal and external customer service as related to the admissions process. Employee will be supervised but will need to exercise independent judgment and discretion. Position reports directly to the Associate Director of Admissions.

Job Duties

Counsels and advises applicants, prospects, and MUSC faculty regarding admission requirements, course prerequisites, transfer equivalences, and institutional policies related to the assigned academic programs. (30%)

Responsible for batch imports of data (test scores, applications, references, etc.) into the student information system. Works with OCIO to develop technical requirements for imports to insure reliability. Communicates the receipt of imports to internal and external customers and ensures that deadlines are met. Reconciles imports with existing data, using independent judgment to prevent duplicates and retain the most relevant information. Prepares and distributes batch reports. - (20%)

Evaluates and processes applications and supporting materials for the assigned academic programs. By means of complex index formulas which take into consideration diversity criteria, special program considerations, as well as residency criteria, determines which applicants are eligible for interviews or committee review. - (15%)

Performs course-by-course transcript evaluations to establish prerequisite completion by applicants and to allow calculation of various GPAs. Researches course descriptions from other institutions to determine eligibility for prerequisite classification. - (15%)

Assists in the design, development, and implementation of various information systems (i.e. data entry, electronic application, applicant database interface, database reports) used for applicants to the assigned academic programs. Recommends changes in policies and procedures for improved efficiency. - (10%)

Provides guidance to faculty admission committee members during regularly scheduled committee meetings. Prior to each meeting, performs independent analyses of computer reports that show applicant eligibility profiles to determine inaccuracies. Takes steps to correct any problem area. - (5%)

Participates in general OEM functions, including but not limited to: collaboration between teams, Commencement preparation and execution, special workshops, front desk coverage and any other situational duties as assigned. Seeks out and takes advantage of opportunities for professional development. - (5%)

MUSC Minimum Training And Experience Requirements

A bachelor's degree and one year experience in student services programs.

MUSC Physical Requirements

(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)

Ability to perform job functions in an upright position. (Frequent)

Ability to perform job functions in a seated position. (Frequent)

Ability to perform job functions while walking/mobile. (Frequent)

Ability to work indoors. (Continuous)

Ability to work outdoors in all weather and temperature extremes. (Infrequent)

Ability to work in confined/cramped spaces. (Infrequent)

Ability to perform job functions from kneeling positions. (Infrequent)

Ability to bend at the waist. (Infrequent)

Ability to squat and perform job functions. (Infrequent)

Ability to perform 'pinching' operations. (Infrequent)

Ability to fully use both hands/arms. (Continuous)

Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)

Ability to reach in all directions. (Frequent)

Possess good finger dexterity. (Frequent)

Ability to maintain tactile sensory functions. (Continuous)

Ability to lift and carry 50 lbs., unassisted. (Infrequent)

Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent)

Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent)

Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent)

Ability to maintain 20/40 vision, corrected. (Continuous)

Ability to see and recognize objects close at hand. (Continuous)

Ability to see and recognize objects at a distance. (Continuous)

Ability to match or discriminate between colors. (Continuous)

Ability to determine distance/relationship between objects; depth perception. (Continuous)

Good peripheral vision capabilities. (Continuous)

Ability to maintain hearing acuity, with correction. (Continuous)

Ability to perform gross motor functions with frequent fine motor movements. (Continuous)

Ability to work in dusty areas. (Infrequent)

Additional New Requirements

Computer literacy.

Additional Job Description

Minimum Requirements: A bachelor's degree and one year experience in student services programs. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Frequent) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 50 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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