Facilities Coordinator

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Job Type

Full-time

Description

Are you interested in working in a fast-paced, challenging behavioral healthcare organization? Are you interested in a position that is rewarding and makes a difference in the lives of others? Do you like to be challenged and work in a setting that allows you to grow? Then Alvarado Parkway Institute wants to hear from you!

Alvarado Parkway Institute (API) is a free-standing psychiatric hospital in La Mesa, California with three Intensive Outpatient/Partial Hospitalization Programs. Alvarado Parkway Institute (API) provides comprehensive adult inpatient behavioral health and addictive disorders services in a 66-bed hospital setting located in La Mesa, California. At Alvarado Parkway Institute, we are committed to improving the mental health and well-being of our community. Alvarado Parkway Institute in La Mesa is San Diego County's leading provider of comprehensive mental health and substance abuse care. API offers a variety of Outpatient Services designed to assist patients in functioning at the highest level. API provides Partial Hospitalization services and Intensive Outpatient services. These programs emphasize symptom management, community integration, and prevention of hospitalization or re-hospitalization. Value-added services enhance the patient's treatment experience.

Alvarado Parkway Institute is currently seeking a qualified individual to join our team as a Facilities Coordinator. The Facilities Coordinator is responsible for performing a variety of duties relating to the day-to-day coordination of the Plant Operations department, housekeeping, and hospital emergency preparedness program. This may include updating, organization and management of documentation and operations throughout the plant operations department (which includes plant operations, housekeeping and safety matters within other departments) ; stock plant ops office [and other necessary spaces] with forms, logs, emergency supplies, and office supplies, etc.; coordinate work with department director, other hospital departments; participate in the facilitation and follow up details of emergency drills, maintain logs and files, and otherwise appropriately manage documentation; research information and assemble raw data; participate in the management of the maintenance work order system; FAX and photocopy; update spreadsheets; provide clerical support to meetings. Correspondence and coordination with outside vendors and local/city/state agencies that interact act with the hospital. Ordering of department materials, maintenance and janitorial supplies, etc.

You must complete an application online at our website to be considered for possible employment: https://apibhs.com/careers

Requirements

Facilities Coordinator Responsibilities:

• Communicates appropriately and clearly with Community Partners, Department Managers, Supervisors, Coworkers, and Contractors.
• Actively engages in the hospital’s emergency management program. Take part in planning and conducting with others emergency disaster drill exercises.
• Perform general clerical duties, updating and organizing documentation, maintain logs and files, and otherwise appropriately manage documentation, assemble raw data, participate in the management of the maintenance work order system, FAX and photocopy, update spreadsheets.
• Provides clerical support for meetings and regulatory compliance surveys.
• Maintains an orderly environment.
• Assures that the plant operations office and plant ops logbook shelves and file systems within other spaces throughout the company are stocked appropriately with necessary supplies and forms.
• Works with the Director of Plant Operations and other members of hospital management in planning, strategizing and completing of hospital projects and company held events.
• Oversight of the housekeeping department to include scheduling, approve timecards, and write/present performance evaluations on time.
• Perform other duties as assigned.
  
  

Required Skills And Experience

• High school level reading, writing, and mathematic skills
• Computer skills (excel, word, outlook)
• Good telephone and oral communication skills
• Legible handwriting
• Ability to concentrate on tasks in high traffic area.
• Maintain information in the highest confidence.
• Meet deadlines.
• Good organization and priority setting skills.
• Demonstrate ability to fundamentally command an understanding of hospital facility operations.
• Basic data entry skills with computer experience
• Strong customer service skills
• Empathy
• Attention to detail.
  
  

Required Education, Experience, And Certifications

• High School Diploma or equivalent.
  
  

Preferred Education, Experience, And Certifications

• Familiarity with organization environment preferred.
  
  

Physical Requirements

While performing the duties of this job, this position is frequently required to do the following:

• Use standard office equipment and access, input, and retrieve information from a computer.
• Use computer keyboard with manual and finger dexterity and wrist-finger speed sufficient to perform repetitive actions efficiently for extended periods of time.
• Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population.
• Give and follow verbal and written instructions with attention to detail and accuracy.
• Perform complex mental functions and basic arithmetic functions; interpret complex laws, regulations, and policies; collect, interpret, and/or analyze complex data and information.
• Vision sees details of objects at close range.
• Coordinate multiple tasks simultaneously.
• Reach forward, up, down, and to the side.
• Sit or stand for minimum periods of one hour at a time and come and go from the work area repeatedly throughout the day.
• Walk and/or stand for long periods of time (3/4 of the workday).
• Lift/Carry up to 75 lbs.
  
  

Conditions of Employment

In compliance with API’s policies and guidelines, all API employees are required to adhere to the following:

Background/Reference Check & Licensure/Certification

• Completion of a satisfactory background and reference checks.
• Employee signed employment non-compete/confidentiality agreement
• Individuals whose position may require licensure, registration or certification must maintain such as current and valid. It is the employee's responsibility to send updated copies to Human Resources before the expiration date. It is the employee's responsibility to notify Human Resources of any changes or proposed changes in status to licensure, registration, or certification. Failure to do so could result in employee suspension.
  
  

Covid-19 and Flu Vaccinations; Medical

• Provide a copy of COVID-19 Vaccination OR have an Exemption Request (Deferred Pregnancy, Medical, or Religious) approved by the API HR Director; and those who have an approved Exemption must undergo weekly COVID-19 testing and observe all other infection control requirements, including face coverings.
• Annual Flu vaccination is required as a condition of hire and ongoing employment. Only those who are allergic to the vaccine or meet contraindications as indicated on the current CDC Vaccine Information Statement shall be exempt from this condition of hire and ongoing employment but are required to wear a mask while inside an API owned or operated building or vehicle during influenza season, Employees must provide physician documentation to support any reported allergy or contraindication. Flu season typically runs between November and March.
• Pass drug and alcohol test performed by Concentra.
• Clear TB skin test or Chest X-Ray at Concentra.
• Complete a satisfactory physical examination at Concentra designed solely to determine your ability to perform the duties of the position being offered.
  
  

EEO Statement

API provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Salary Description

$29.00 - $31.00 /hour