Administrative Assistant I

This position is responsible for providing administrative support to staff at our Arizona milling operation.  

• Answer phones. Route calls to the appropriate function/person and respond to inquiries in a courteous and professional manner.
• Order entry. Take orders from salesmen and customers and ensure that the order is accurately placed.
• Order tracking. Record orders in spreadsheet to confirm orders placed and delivered.
• Manage ingredient spreadsheet and weekly micro usage summary.
• Enter PO’s. Receive and prepare invoices for payment and file accordingly.
• Invoice customers from offsite rail loads.
• Perform Weighmaster duties such as: weighing trucks, cash handling and customer service.
• Email daily corn prices and inventory of commodities to the appropriate contacts.
• Open and distribute incoming mail and prepare outgoing mail including UPS/FedEx mailings.
• Perform as the A/R and A/P back-up and regularly assist with A/R and A/P data entry.
• Assist with administrative tasks related to special projects, such as customer mailings, flyer creation and mailing, etc.
• Assist with general office organization and cleanliness.
• Be available for overtime work on a scheduled or call-in basis as required.

• A high school diploma or GED is required
• Minimum of one to three (1-3) years of experience in similar role.