Accounting Associate

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Job Type

Full-time

Description

The JF Petroleum Group stands as a premier leader in the North American fueling infrastructure industry, offering comprehensive turn-key solutions for distribution, construction, and service needs. We serve a diverse clientele including retail fueling stations, commercial and government fleets, and emergency power customers.

A JF Petroleum Group Accounting Associate is a representative who processes Accounts Payable and Receivable transactions. This individual is a team player who is responsible for taking a role in performing and facilitating accounting duties and responsibilities, while supporting Managers and Directors. This role must function as a problem solver with a keen sense of urgency. Oftentimes, JF Petroleum Group Accounting interacts with other departments, which means the Accounting Associate will require cross-program coordination. The Accounting Associate is responsible for Accounts Receivable, Account Payable, as well as adhering to GAAP and Company Financial Compliance, providing reports as directed and requested by various department Managers and Directors.

Accounting Associate Job Responsibilities

• Maintains Financial Records and ensures that financial transactions are properly recorded both AR & AP as requested.
• Copying, Scanning, Emailing and Creating Documents as well as Filing and File Maintenance of AR & AP related items.
• Managing incoming/outgoing Accounting related phone calls
• Ensures the accuracy of entries to ledger accounts and reconciles subsidiary ledger accounts to the general ledger.
• Preparing and presenting AR, AP, Job Cost reports upon request from/for Project Management Team, Controller, and Manager.
• Creating and submitting invoices and pay applications to customers, as well as tracking and ensuring timely payments
• Submitting Monthly Open Balance Reports to Customers outlining Outstanding Customer Balances and recording payment updates to Controller & Accounting Manager
• Working knowledge of processing and paying routine invoices, subcontractor payments (progress and retainage) as well as ensuring accurate subcontract management
• Processing and applying Subcontractor Back Charges
• Assisting in lien release process including but not limited to NTO management and lien release collection.
• Actively works with other departments by researching and interpreting accounting policy and applying observations as well as offering recommendations to operational issues.
• Supports Accounts Receivables and Accounts Payable processes.
• Maintains established internal controls.
• Protects organization’s value by keeping information confidential.
• Maintain and improves job knowledge by participating in educational opportunities both internal and external included but not limited to: reading professional publications, maintaining personal networks, and participating in professional organizations.
• Accomplishes accounting and organization mission by completing assigned tasks in a timely and efficient manner.
• Assistance with monthly, quarterly, and year-end financial audit activities and the annual Corporate financial controls audit.
• Assist Accounting Team by obtaining documentation, fielding requests both internal and external to aid with external auditors to ensure correct as well as timely closing and reporting at year-end.
• Aids in uploading / updating budget for Financial Reporting purposes.
• Obtains vendor compliance documents including but not limited to W9, General Liability, and Workers Compensation Certificate of Insurance and accurately records the information in the current ERP system.
• Reports to Controller & Accounting Manager
  
  

Requirements

• Minimum 1+ Years Accounting Experience – AP, AR, Cash Management, GL, PR, Billing
• Industry Experience a plus: Construction, Service, Distribution, Petroleum
• High School Degree or GED Required
• Budget entry
• Tracking budget expenses
• GAAP Accounting
• Revenue Recognition per GAAP - Service Revenue, Sales Revenue and POC Revenue.
• WIP Revenue Recognition per GAAP – Managing Process Reporting research results
• Sage, Procore, and Adobe PRO Experience Preferred
• Proficient in Microsoft Office including but not limited to: Outlook, Word & Excel
• Experience with Cost Codes as they relate to the Job Cost & Budget
• self-starter
• Yearly Audit per GAAP.
• Must be able to meet company’s employment requirements, which includes passing a drug screen, criminal background check, and MVR, if driving for the company
• Physical Requirements: include occasional lifting/carrying of 10 pounds; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting, and kneeling to perform the essential functions. Working conditions are primarily inside an office environment. Prolonged periods sitting at a desk and working on a computer.
  
  

JF Petroleum Offers

• Competitive pay
• 401(k) with company match
• Paid time off
• Paid holidays
• Health benefits (eligible 1st of the month following 30 days) including Medical, Vision, Dental, Disability
• Life insurance-company provided
• Bonus program eligibility
• Paid training for field personnel
• Uniforms provided for field personnel
• JF Petroleum Group is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status.