Executive Assistant

SUMMARY: The Executive Assistant provides administrative support involving complex duties and responsibilities to senior-level management with little direction or guidance.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and special projects may be assigned.

• Prepares documents, reports and correspondence using a variety of software packages
• Schedules appointments and maintains event and meeting calendars on a non-conflict basis
• Answers, directs, and refers calls to the appropriate area
• Addresses issues/requests and resolves as appropriate
• Categorizes and prioritizes daily mail
• Updates and maintains a variety of databases and filing structures
• Establishes and maintains files for records management
• Coordinates follow-up activity
• Coordinates travel arrangements
• Audits expenditures; investigates and resolves discrepancies
• Orders and maintains office supplies
• Researches data and assists in preparation of presentations/speeches
• Functions as a resource to internal and external customers
• Assists with special projects
• Generates special reports
• Maintains confidentiality of sensitive information
• Adheres to and complies with applicable, federal and state laws, regulations and guidance, including those related to anti-money laundering (i.e. Bank Secrecy Act, US PATRIOT Act, etc.).
• Adheres to Bank policies and procedures and completes required training.
• Identifies and reports suspicious activity.
  
  

EDUCATION

Associate's Degree required And

Experience

• 4-6 Years of related experience required
• Equivalent combination of education and/or experience required