HR Services Coordinator

Join PCF Construction Group as an HR Services Coordinator

Position Title: HR Services Coordinator

Company Name: PCF Construction Group

Pay Range: $65k-100k+ per year, depending on experience.

Location: Hybrid

Reports To: VP Finance & Administration

Job Type: Full-Time

Full Job Description

We are seeking an extremely detail-oriented HR Services Coordinator with strong expertise in ADP to join our team. This role will help facilitate and support payroll, benefits, HR, and recruiting processes, ensuring compliance, accuracy, and efficiency. Key emphasis on 'support,' as this role will not actually be administering payroll or benefits - a team of ADP specialists handles that. But this role will serve as the primary point of contact for these processes and serve as the liaison between stakeholders, including company leaders, ADP specialists, consultants, benefits brokers, employees, and prospective employees.

The ideal candidate will have expertise working with ADP Workforce Now (HR, payroll, compliance, and other modules) and a general understanding of HR, payroll, benefits, and recruiting processes.

Who We Are

With a focus on people (employees, customers, community) - at PCF, the People Come First (PCF). PCF is a small/midsize, fast-paced, growing construction company consisting of 5 brands: MasterDecks, Timberline Patio Covers, Rescom Railing, Undercover Systems, Rock Electric. The company currently operates across the greater Seattle metropolitan area and Oregon.

Nationally recognized and award-winning, PCF was named NAHB's National Remodeler of the Year in 2022, a finalist again in 2023, and continues to gain accreditation both locally and nationally (see: https://pcfgroup.com/awards-accreditation/nahb-remodeler-of-the-year/).

Key Responsibilities

• Payroll Support:
• Monitor our company payroll email address, respond to employees, and ensure all payroll items are addressed timely.
• Support and respond to employee payroll matters and coordinate with ADP specialists, consultants, and leadership for guidance as needed.
• Compile payroll items, adjustments, and special pay items and provide them to our ADP payroll specialist to process.
• Maintain and update employee payroll records, including special pay items, commissions, and deductions.
• Reconcile payroll biweekly and review it for completeness and accuracy, ensuring compliance with federal, state, and local regulations.
• Assist in payroll audits and reconciliations.
• Address payroll discrepancies and resolve employee inquiries regarding compensation.
• Verify wage garnishments are handled appropriately by ADP.
• Provide payroll-related reports and analytics as needed.
• Benefits Support:
• Liaison with benefit providers, brokers, and ADP specialists regarding employee benefits programs, including health, dental, vision, 401(k), and other offerings.
• Reconcile benefit records to payroll deductions and financial records to ensure completeness and accuracy.
• Ensure completeness and accuracy of the benefits system of record (Employee Navigator).
• Ensure the benefits system reconciles to payroll records.
• HR Support:
• Monitor our company HR email address, respond to employees, and ensure all HR-related matters are addressed timely.
• Maintain HR and employee records and ensure compliance with company policies and employment laws, leveraging the guidance of our ADP specialists and other consultants.
• Process new hire onboarding, including paperwork completion and HR system setup.
• Organize and lead new employee orientations at our headquarters in Kent, Washington.
• Process employee terminations.
• Facilitate annual review cycles and other performance reviews on behalf of the company.
• Liaison with ADP specialists to ensure leaves of absences, FMLA, and workers' compensation cases are tracked and resolved by ADP.
• Provide HR-related reports and analytics as needed.
• Recruiting:
• Light recruiting support.
• Engage with our external recruiters to ensure roles are being posted and filled timely, as needed.
• Support hiring managers, as needed.
• Potential to expand internal recruiting using ADP's recruiting module.
• Other:
• Other executive assistance support, as needed.
  

Qualifications

• 2-4+ years of experience in payroll, benefits, HR administration, or similar field (including accounting or other data and numbers-heavy roles).
• Expert working with ADP payroll/HR systems (Workforce Now and other ADP modules).
• Extremely high attention to detail and accuracy. Our company and employees rely on complete and accurate payroll records and data.
• Strong analytical skills; ability to investigate and resolve discrepancies.
• Numbers-oriented.
• Prompt, clear, and concise communication.
• Personable and aligned with company culture.
• Knowledge and general understanding of U.S. federal and state labor laws, payroll tax regulations, and benefits compliance.
• Proficiency in Microsoft Excel.
• Ability to maintain confidentiality and handle sensitive employee information.
• ADP Workforce Now expertise is required.
  
  

Preferred Qualifications

• ADP certification or advanced training.
• HR or payroll-related certification (e.g., PHR, SHRM-CP, CPP).
  
  

Some of the advantages of joining PCF in this role include the following:

• Work/life flexibility - PCF's HR/admin team offers a hybrid and flexible work schedule. You will be expected to work at least 3 days at the headquarters building located in Kent, Washington. [Note: designated in-office days are required and this is not a position for an out-of-state applicant to consider. Initial onboarding/training could require more upfront days in-office.] Once training is complete, you will have the opportunity to tailor your schedule to best fit your lifestyle and preferences in general alignment with the company's business hours (Monday through Friday, between the hours of 7am and 5pm PST).
• Opportunity for growth - As the company grows, PCF's HR/admin team is also growing in size and responsibility. This position plays a major part in defining new processes, refining existing ones, and helping ensure the right technology.
• Great benefits - bonus incentives, 401k company match, medical, dental, vision, HSA, paid vacation and sick leave, along with 9 paid holidays annually
• Teamwork! - In this role, you will be a part of a tight-knit teaming culture where everyone helps each other and people love to work hard and get better at their crafts.
• Personal and professional development - You will receive training for the position and many opportunities to expand your knowledge. Continuous education is strongly promoted and supported. You will work with and learn from a highly talented group of professionals who are experts in their fields. In this role, you will have the unique opportunity to interface with people across the organization, along with outside consultants. You will have visibility to understand how the company operates as a whole (not just within your siloed group).
  
  

Schedule

• Type: Full-time.
• Availability: Monday through Friday, with occasional overtime opportunities.
  
  

Join PCF Construction Group and be part of a growing team that values professionalism, innovation, and exceptional customer service. Apply today to start your journey with us!

People Come First Construction Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We are committed to creating an inclusive and diversified work environment for all employees.