Inventory Specialist

Keep the Workflow Moving - Join Our Team as an Inventory Specialist!

Job Title: Inventory Specialist

Company Name: Art Newsome, Inc.

Salary: $17 - $20+ an hour

Full Job Description

We are seeking a highly organized and detail-oriented Inventory Specialist to manage all aspects of inventory operations, both in-office and in the field. This role involves overseeing stockroom supplies, processing warranties, handling shipments, and ensuring accurate reporting and purchasing for all departments. The ideal candidate thrives in a fast-paced environment and is comfortable juggling multiple priorities across logistics, vendor coordination, and administrative support.

Who We Are

Founded in 1973, Art Newsome, Inc. (ANI) is a trusted provider of residential and commercial HVAC services in Newport News, VA. With over 40 years of experience, ANI is committed to ensuring the comfort and health of indoor environments through expert heating, cooling, and indoor air quality services. The company prides itself on its dedication to delivering high-quality, reliable HVAC solutions. ANI's long-standing involvement in the community and adherence to core values have established it as a leading 'Design and Build' HVAC company in the region, including Williamsburg and surrounding areas.

Responsibilities Include But Are Not Limited To

• OFFICE/DESK:
• Issue supplies from the stockroom. Record everything on the check out sheet.
• Place consignment orders daily. (deadline: entered Thurs by noon to receive on Fri)
• Place orders for non-consignment stockroom items as needed.
• Place orders for truck stock and PTU supplies as requested.
• Get quotes on material / supplies as requested.
• Track & order: stockroom, t-stats, sheet metal, Freon, 'in house' inventory.
• Count and reconcile discrepancies regularly.
• Create End of Month reports for stockroom, sheet metal, t-stats, Freon, in-house.
• BACK SHOP:
• Verify that shipments are received correctly then tag equipment with an orange SOLD sticker, indicating the job number/customer name/and tentative install date.
• Count sheet metal every day, track on spreadsheet to prepare for the end of month.
• Receive UPS & FedEx shipments. Tag and stage parts, notify the appropriate department.
• Prepare equipment to ship out (when requested). Before the end of the week is recommended.
• Wrap refrigerant recovery bottles on pallets and TAG. Call to request exchange of full tanks for empty ones (5 bottle minimum). Exchange same qty full = empty.
• Receive truck deliveries when no one is in the back shop, using forklift when necessary.
• Exchange nitro/ace/oxy bottles. Schedule pick up/delivery or hand carry as needed.
• Inventory all ANI owned vehicles, ladders, tools, equipment, computers, printers, laptops, tablets, desks, file cabinets, etc. and update list as needed. (End of year task)
• WARRANTIES:
• Receive small parts from tech w/ paperwork to process warranty. Larger parts (coil/heat exchanger/compressor) stage outside the stockroom door.
• Process warranty claim. (immediately is recommended).
• Get warranty items back to the vendor for credit if requested (via hand delivery or schedule pick up) Track when credit is received / Research credits not received in 30 days.
  

Secondary Responsibilities

• Process material and equipment invoices (match packing slip to invoice)
• Enter invoices into AP daily! Maintain files for unpaid invoices.
• Research discrepancies on invoices, review material purchased.
• Review vendor statements as they come in, request missing invoices.
• (only when requested). Gather time cards & enter payroll time sheets
• Record ALL new purchases throughout the year, to prep for the end of Year.
  

Out Of Office / Travel

• Retrieve or deliver equipment, parts, and supplies as requested for all departments to Newport News, Hampton, Chesapeake, Williamsburg, Richmond, and surrounding area.
• Return warranties, equipment, parts, supplies, etc.… as requested for all departments.
• Retrieve and deliver personnel as requested, take vehicles in for service, transfer drivers between trucks, deliver spare keys...etc.
• Run pickups and/or deliveries when requested (bank, post office, permit office, retrieve checks, pick up lunch, etc., etc.…)
  
  

Ongoing All Day / Most Days

• Give out PO's to technicians for non-stocked parts or material.
• Attend to counter sales and parts inquiries over the phone.
• Assist with answering phones when needed.
• Assist service department by ordering parts, or dispatching tech when requested.
• Receive orders from commercial crew to purchase materials and supplies.
• Shop for 'price and availability' when requested.
• Attend any other task as requested (research invoices, review lists, locate files...etc.)
  
  

Benefits

• Health Benefits: Medical, dental, and optical insurance (company covers a portion).
• Paid Time Off: Generous PTO and five paid holidays.
• Retirement Plan: IRA plan with company match.
• Insurance & Training:
• Short-term disability insurance.
• Company-paid training and tuition reimbursement.
  

Schedule

Full-time, Monday to Friday with an 8-hour day shift (occasional Saturday shifts as needed for client convenience).

Work Location:

Newport News, VA and surrounding areas

Ready to take control of inventory operations and make an immediate impact? Apply now to join our dynamic team!

As an equal opportunity employer, we prioritize diversity in our workforce, recognizing that innovation thrives on varied perspectives. We embrace individuals from diverse backgrounds, including ethnicity, religion, and education, without regard to race, age, gender, or sexual identity.