Administrative Assistant
WIGINTON FIRE SYSTEMS
Date: 19 hours ago
City: Pensacola, FL
Contract type: Full time
Job Openings
Administrative Assistant
PEN SVC - Pensacola, Florida
Department
PEN SVC
Employment Type
Full-Time
Minimum Experience
Experienced
Compensation
$18-22 Houlry
Wiginton Fire Systems is currently seeking a highly organized and motivated Administrative Assistant to support our Pensacola Branch.
This role is ideal for someone with administrative experience in the construction industry, preferably with a fire protection or fire sprinkler systems background.
If you’re ready to work in a fast-paced environment where your skills directly impact you and you’re looking for more than just a job, we want to hear from you.
Key Responsibilities
Outstanding Benefits
Wiginton Fire Systems is proud to be 100% employee-owned. We’re not just a team. We’re a family. Many of our administrative professionals have been with us for 10 years or more, and for good reason. We offer:
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Can you pass a 10 Panel Drug Screening?
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Can you pass a Background Check?
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Do you have a vaild Drivers License?
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Do you have your own reliable transportation?
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Have you ever worked for Wiginton Fire Systems before?
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Please provide a brief explanation as to why you believe you should be chosen for this opportunity.
Are you eligible to work in the United States?
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Do you have your high school diploma or equivalent?
Yes
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Do have any experience in the fire sprinkler trade
Yes
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Have you had any experience working with Bamboo HR or any other HRIS/ATS system??
Yes, Bamboo HR
No, No Previous experience with a HRIS/ATS system.
Other
If you've previously worked for Wiginton Fire Systems, please let us know when and at which location.
Do you have 3-5 years of experience in construction administration and accounts receivable/accounts payable billing and job costs in the construction field.
Yes
No
Your answers to the following four questions are entirely optional.
This information will not be used as selection criteria. If you'd rather not share this information, feel free to select \"Decline to Answer\".
Gender
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Ethnicity
–Select–
Disability
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Veteran Status
Decline to answer
Not a veteran
Veteran
Veteran Status
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Thank You
Your application was submitted successfully
Administrative Assistant
PEN SVC - Pensacola, Florida
Department
PEN SVC
Employment Type
Full-Time
Minimum Experience
Experienced
Compensation
$18-22 Houlry
Wiginton Fire Systems is currently seeking a highly organized and motivated Administrative Assistant to support our Pensacola Branch.
This role is ideal for someone with administrative experience in the construction industry, preferably with a fire protection or fire sprinkler systems background.
If you’re ready to work in a fast-paced environment where your skills directly impact you and you’re looking for more than just a job, we want to hear from you.
Key Responsibilities
- Manage and coordinate the Pensacola Branch calendar, including scheduling and rescheduling inspections and appointments.
- Serve as the primary point of contact for customers, inspectors, and service technicians, ensuring top-tier customer service.
- Create and maintain service records in both digital databases and physical files at the Pensacola Branch.
- Coordinate with technicians and internal teams to ensure efficient execution of all service orders.
- Follow up on inspection reports by generating timely repair quotations.
- Assist with branch financial tasks and provide regular invoicing reports to the Area Manager.
- Provide administrative support to sister branches (Gainesville and Jacksonville) as needed.
- Perform other administrative duties as assigned to support the daily operations of the Pensacola Branch.
- High school diploma or equivalent (required)
- Previous administrative experience in fire protection, the fire sprinkler trade, or construction (strongly preferred)
- Familiarity with NFPA standards is a plus
- Excellent communication, organization, and time management skills
- Proficiency in Microsoft Office Suite
- Experience using ERP software (Microsoft Dynamics GP preferred)
- Strong work ethic with the ability to focus and thrive during mentally demanding tasks
- Must pass a background check, have a clean MVR, and pass a drug screening
Outstanding Benefits
Wiginton Fire Systems is proud to be 100% employee-owned. We’re not just a team. We’re a family. Many of our administrative professionals have been with us for 10 years or more, and for good reason. We offer:
- Employee Ownership. Share in the company’s success with our employee stock ownership program.
- Retirement Security. Enjoy a robust 401(k) with company match.
- Comprehensive Insurance. High-quality, low-cost health, dental, vision, and life insurance.
- Disability Coverage. Short-term and long-term disability plans to protect your income.
- Flexible Spending Account. Use pre-tax dollars for eligible medical expenses.
- Paid Time Off. Begin accruing PTO from day one and enjoy eligibility for paid time off at just 90 days.
- Wellness Rewards. Earn incentives for maintaining healthy habits.
- Work-Life Balance. We believe in maintaining a low-drama, supportive work culture where people love to come to work.
- Location: Pensacola, FL
- Department: Pensacola Branch
- Job Type: Full-Time
- Experience Level: Experienced
- Compensation: $18.00 to $22.00 per hour (based on experience)
First Name
Last Name
Phone
Address
City
State
–Select–
ZIP
Country
United States
Resume
No file selected
Date Available
Desired Pay
Website, Blog, or Portfolio
LinkedIn Profile URL
Highest Education Obtained
–Select–
References (Name, Company, and Contact Info)
Can you pass a 10 Panel Drug Screening?
Yes
No
Can you pass a Background Check?
Yes
No
Do you have a vaild Drivers License?
Yes
No
Do you have your own reliable transportation?
Yes
No
Have you ever worked for Wiginton Fire Systems before?
Yes
No
Please provide a brief explanation as to why you believe you should be chosen for this opportunity.
Are you eligible to work in the United States?
Yes
No
Do you have your high school diploma or equivalent?
Yes
No
Do have any experience in the fire sprinkler trade
Yes
No
Have you had any experience working with Bamboo HR or any other HRIS/ATS system??
Yes, Bamboo HR
No, No Previous experience with a HRIS/ATS system.
Other
If you've previously worked for Wiginton Fire Systems, please let us know when and at which location.
Do you have 3-5 years of experience in construction administration and accounts receivable/accounts payable billing and job costs in the construction field.
Yes
No
Your answers to the following four questions are entirely optional.
This information will not be used as selection criteria. If you'd rather not share this information, feel free to select \"Decline to Answer\".
Gender
–Select–
Ethnicity
–Select–
Disability
–Select–
Veteran Status
Decline to answer
Not a veteran
Veteran
Veteran Status
–Select–
Thank You
Your application was submitted successfully
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