Executive Assistant

Own Your Future.

Modern Technology Solutions, Inc. (MTSI) is currently conducting a high level search for an Executive Assistant to support the Executive Vice President (EVP), National Security Division (NSD), of a mid-sized ($800M annual revenue), 100% Employee-Owned company providing high quality engineering services and technical solutions to the aerospace, defense, and intelligence markets.

Why is MTSI known as a Great Place to Work?

• Interesting Work:  Our co-workers support some of the most important and critical programs to our national defense and security.  
• Values: Our first core value is that employees come first.  We challenge our co-workers to provide the highest level of support and service, and reward them with some of the best benefits in the industry. 
• 100% Employee Ownership: we have a stake in each other's success, and the success of our customers.  It's also nice to know what's going on across the company; we have company wide town-hall meetings three times a year.  
• Great Benefits - Most Full-Time Staff Are Eligible for: 
• Starting PTO accrual of 20 days PTO/year + 10 holidays/year
• Flexible schedules
• 6% 401k match with immediate vesting
• Semi-annual bonus eligibility (July and December)
• Company funded Employee Stock Ownership Plan (ESOP) - a separate qualified retirement account
• Up to $10,000 in annual tuition reimbursement
• Other company funded benefits, like life and disability insurance
• Optional zero deductible Blue Cross/Blue Shield health insurance plan
• Track Record of Success:  We have grown every year since our founding in 1993

Modern Technology Solutions, Inc. (MTSI) is a 100% employee-owned engineering services and solutions company that provides high-demand technical expertise in Digital Transformation, Modeling and Simulation, Rapid Capability Development, Test and Evaluation, Artificial Intelligence, Autonomy, Cybersecurity and Mission Assurance.

MTSI delivers capabilities to solve problems of global importance. Founded in 1993, MTSI today has employees at over 20 offices and field sites worldwide.

For more information about MTSI, please visit www.mtsi-va.com.

The Executive Assistant will support the EVP, NSD, as well as other Division executive leaders across dispersed geographic locations, and be responsible for assisting on a diverse set of matters and projects.  This is a fast-paced environment and requires a strong multi-tasker responsible for a variety of tasks in addition to high agility, attention to detail, professionalism, and comfort in a rapidly changing environment.

Major Duties and Responsibilities:

• Manage and organize executive calendars - understand required schedule trade-offs and priorities and execute accurate scheduling to maximize executive efficiency.
• Facilitate and schedule executive appointments and meetings - this will require coordination with other company leaders, external business and government leaders, and their executive assistants.
• Execute and maintain proper protocol procedures/expectations for Division stakeholders.
• Maintain and coordinate required executive communications with internal/external customers.
• Plan, organize, and facilitate required leadership in-person and virtual meetings.
• Manage and track Division taskers.
• Schedule and track welcome calls/meetings of new Division employees with Division executives.
• Plan and arrange travel schedules for Division executives - prioritize travel arrangements to maximize executive efficiency and availability, to include scheduled and non-scheduled transportation services.
• Manage and organize professional correspondence; produce PowerPoint presentations, Word documents, and Excel spreadsheets as needed / requested.
• Facilitate presentations for key meetings as requested. Secure presentation inputs/materials from others and integrate into proper presentation templates for a cohesive and compelling briefing. Capture notes and action items from meetings and follow up on the action items.  Coordinate real-time Information Technology (IT) support, when required, and host slide presentations.
• In coordination with Division operational leaders, create and maintain shared online collaboration files for important documentation.
• Proactively analyze Division and company administrative processes, formulate and implement process improvements to reduce redundancies and improve accuracy and efficiency.

• Must have at least 20 years’ experience in executive administration/support, to include in-depth experience with military and/or business executive senior leaders.
• Must have strong verbal and written communications skills.
• Ability to work in a team environment while demonstrating excellent initiative and personnel interaction.
• Polished and professional demeanor and communication style.
• Ability to work in a fast-paced environment and adapt to frequent changes.
• Self-motivated, proactive, and able to work on projects alone or in a group setting.
• Ability to handle confidential information with discretion and unquestionable integrity.
• Must be highly proficient in collaboration, spreadsheet, presentation, and email software such as MS Word, Excel, PowerPoint, Outlook, OneDrive, SharePoint, and Azure Virtual Desktop.
• Possess and use strong conflict resolution skills, ability to adapt to rapidly changing schedules/requirements, and be skilled with operating in a multi-tasking environment.
• Must have outstanding organizational skills, attention to detail, and interpersonal skills.
• Candidate must be of the highest moral character, with the utmost discretion.

Desired Skills:

• Proven experience in a fast-paced, task-driven environment supporting Senior Executives, General Officers, Flag Officers, Chief Executive Officers, or equivalent organizational leaders supporting a geographically dispersed organization.

Education Requirements:

• Bachelors or Associates Degree, preferably in business administration.

Security Clearance:

• Capable of gaining a Secret Security Clearance

Other Qualifications/Notes:

• U.S. Citizenship is required.
• This position is located in Dayton, OH or 100% telework with required occasional travel.

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