Corporate Administrative Assistant

Job Description

Position Summary

The Administrative Assistant position provides administrative support for the General Manager and department staff within the immediate work area. This position requires someone with an outstanding attitude, who is flexible, energetic, hardworking, well-organized, accurate, reliable, independent, and self-motivated.

This position performs a wide variety of secretarial and administrative support duties for the General Manager as well as other department Managers. The Administrative Assistant will ensure the proper functioning of the department and enhance the productivity and effectiveness of the department staff in a busy, professional environment.

Primary Responsibilities

• General office work, such as filing, photocopying, processing mail, and file maintenance
• Answering multiple line phone system with good phone etiquette, transferring calls, and taking and delivering messages quickly and accurately
• Tracks and schedules travel for department Team Members
• Monitoring incoming and outgoing faxes, routing documents to department Team Members
• Handling Inter-Company mail
• Sending/receiving emails to/from our vendors and guests
• Database entry and updating
• Order office supplies
• Coordinating departmental documentation for management approval and signatures
• Assist Accounts Payable department
• Other duties as requested or required
  
  

Skills/Requirements

Position Requirements

• High school graduate or equivalent
• 1-2+ years administrative experience supporting department personnel preferred
• Strong written and verbal communication skills
• Strong administrative and organizational skills
• Must be able to use calculator, PC, basic office equipment, keyboarding skills
• Strong knowledge of basic computer skills including Microsoft Office - Word, Excel, Outlook, PowerPoint