HR Coordinator

Description

HighFive Healthcare is a doctor-led dental support organization specializing in oral surgery and endodontics. We partner with dental specialists across the Southeast to provide comprehensive practice management service so physicians can focus on delivering exceptional patient care.

We are seeking an enthusiastic and detail-oriented HR Coordinator to join our growing team. The HR Coordinator will support the daily operations of the Human Resources department across multiple areas, including recruitment, employee recognition and engagement, benefits administration, and general HR tasks. The ideal candidate will be proactive, organized, eager to learn, and committed to helping drive a positive employee experience.

Duties And Responsibilities

Recruiting Support

• Assist with the recruitment process by scheduling interviews, posting jobs, reviewing resumes, processing background checks, and facilitating candidate communication.
• Manage candidate flow and documentation within the Applicant Tracking System (ATS).
• Coordinate onboarding logistics, including candidate communication and travel arrangements when necessary.
• Ensure new hires complete all necessary onboarding paperwork and receive essential information.
  
  

Employee Recognition & Engagement

• Leverage and maintain the Paylocity Community platform to amplify company messaging, drive engagement, and promote consistent HR communications.
• Coordinate employee recognition programs (e.g., service anniversaries, peer recognition, milestones, promotions, and shoutouts).
• Assist with organizing company events and other employee engagement initiatives.
• Collaborate on the creation, communication, and ongoing maintenance of employee engagement surveys to continually drive positive employee experiences.
  
  

General HR Operations

• Maintain and update employee records to ensure accuracy, compliance, and confidentiality.
• Process employee status changes, promotions, lateral moves, resignations, and terminations.
• Lead the onboarding process for new hires and newly acquired employees.
• Assist in managing leaves of absence.
• Support HR policy rollouts, internal communications, and compliance tracking initiatives.
• Respond to basic employee inquiries regarding HR policies, benefits, and payroll, escalating more complex matters when necessary.
• Assist with benefits administration, including enrollments, changes, and employee communications.
• Support documentation and communication regarding bonuses, commissions, and special pay adjustments.
• Facilitate offboarding processes, including conducting exit interviews and managing the return of company property.
• Ensure timely processing of employment verifications.
• Provide general administrative support to the HR team as needed.
  
  

Requirements

• High school diploma or equivalent (Associate’s or Bachelor’s degree in HR, Business, or a related field is a plus).
• Prior HR experience is a plus but not required.
• Basic knowledge of HR best practices and payroll processing.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with HRIS or payroll systems is a plus.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills with the ability to build relationships at all levels of the organization.
• Ability to manage multiple priorities in a fast-paced environment.
• Eagerness to learn, grow, and advance within the HR field.
• Strong problem-solving and critical thinking skills.
  
  

Working Environment

Professional office setting with standard office equipment (computers, phones, copiers, filing systems).

Physical Demands

Primarily sedentary with occasional lifting (up to 15 pounds), reaching, bending, or walking.

Disclaimer

This position description is not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the role. It reflects the principal duties necessary for success in the position.

What We Offer

• A collaborative work environment with supportive leadership
• Opportunities to make a meaningful impact by contributing to the growth and success of our specialty dental practices
• Medical, Dental and Vision Insurance
• Life Insurance and Long and Short-Term Disability
• Unlimited PTO
• 401(K) with Company Match
  
  

Why Join HighFive Healthcare?

At HighFive Healthcare, we believe in supporting not just our clinicians, but every member of our team.